Executive Office Coordinator

1 week ago

Mississauga, Ontario, Canada SRP CONTROL SYSTEMS LTD Full time
About SRP Control Systems Ltd
SRP Control Systems Ltd is a leading organization that offers a dynamic and fast-paced work environment. We are currently seeking an Executive Office Coordinator to join our team.

Job Description:
The Executive Office Coordinator will be responsible for arranging and coordinating seminars, conferences, and other events. This role requires the ability to multitask, prioritize tasks, and work effectively under pressure. The ideal candidate will have excellent communication and organizational skills, with the ability to maintain confidentiality and discretion when dealing with sensitive information.

Key Responsibilities:
  • Arrange and coordinate seminars, conferences, and other events
  • Supervise and train other office staff
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone calls, relay messages, and respond to electronic enquiries
  • Compile data, statistics, and other information
  • Order office supplies and maintain inventory
  • Arrange travel, itineraries, and make reservations
  • Greet visitors and direct them to relevant contacts or service areas
  • Set up and maintain manual and computerized filing systems
  • Type and proofread correspondence, forms, and other documents

Area of Specialization:
This role requires strong skills in correspondence, reports, and records management. Additionally, the successful candidate should have experience working with invoices and maintaining accurate and up-to-date records.

Work Conditions and Physical Capabilities:
The Executive Office Coordinator will work in a fast-paced environment with tight deadlines and high expectations. Strong attention to detail, adaptability, and flexibility are essential for success in this role.

Personal Suitability:
We are seeking a highly organized and reliable individual who can work effectively as part of a team. The ideal candidate should possess excellent communication and interpersonal skills, with the ability to build strong relationships with colleagues, clients, and stakeholders.

Benefits:
SRP Control Systems Ltd offers a comprehensive benefits package, including health care plan, vision care benefits, and support for persons with disabilities. Our company is committed to diversity, equity, and inclusion, providing opportunities for growth and development for all employees.

Salary:
The estimated salary for this position is between $45,000 and $60,000 per year, depending on qualifications and experience. Located in [insert location], this role offers a competitive compensation package and opportunities for career advancement.

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