Program Assistant

4 days ago

Edmonton, Alberta, Canada Rupertsland Institute Full time

We are seeking a highly organized and detail-oriented Program Assistant to support our METI-Services MTE Team in the Central Office at Rupertsland Institute.

The successful candidate will be responsible for reviewing MTE client applications for accuracy and completeness, entering all relevant information into Financial Data Manager (FDM), processing invoices and following up on FDM scheduled payments, preparing documentation, and providing administrative and operational support to the MTE Central Team.

Key Responsibilities:
  • Create Excel spreadsheets for each fiscal year that includes all carry over funded students from the previous fiscal, new students, approved applications, and amendments for the new fiscal year.
  • Review all MTE client applications to ensure all information is complete and correct.
  • Enter new client information/student amounts such as income support and tuition/fees/books into FDM.
  • Prepare approval documents for students and Advisors.
  • Prepare overpayment letters.
  • Prepare amendments for client contracts as required, and ensure data is correct and matches FDM.
  • Process invoices for tuition, books, and fees. Enter actual amounts into FDM for payment.
  • Enter reimbursement payments, refunds, and returned overpayments into FDM.
  • Review FDM YTD financials at the halfway point of each semester to identify which schools have not provided invoices; complete a list of students needing invoices and forward to the school.
  • Complete and purge/archive client files as per the RLI procedures.

The ideal candidate will possess strong mathematical aptitude or financial training, with a minimum of three years related experience, including customer service experience. Knowledge of Métis history, culture, and people is an asset.

Rupertsland Institute offers a competitive salary range $55,000-$65,000 annually, comprehensive benefits plan, employer matching pension plan, generous flex days and vacation time, meaningful work in a culturally rich working environment, and continuous learning and professional development opportunities.

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