Executive Support Professional

2 weeks ago

Saskatoon, Saskatchewan, Canada Purple Cloud Vape Full time
Job Overview

We are seeking an experienced and organized Executive Support Professional to join our team at Purple Cloud Vape. This role will provide administrative support to our executives, ensuring the smooth operation of daily tasks and projects.

Responsibilities
  • Assist with Staff Consultation and Grievance Procedures: Provide timely and effective support in addressing staff concerns and grievances, maintaining a positive and respectful work environment.
  • Coordinate Information Flow within the Team: Ensure seamless communication and information sharing among team members, fostering collaboration and productivity.
  • Direct and Control Daily Operations: Oversee and manage daily activities, prioritizing tasks and deadlines to meet project requirements.
  • Establish and Implement Policies and Procedures: Develop and maintain efficient systems and processes, ensuring compliance with company policies and industry standards.
  • Answer Telephone and Relay Calls and Messages: Handle incoming calls and messages, providing accurate and timely responses to inquiries.
  • Answer Electronic Enquiries: Respond to electronic communications, resolving customer and internal queries efficiently.
  • Order Office Supplies and Maintain Inventory: Procure necessary office supplies and materials, managing inventory levels to avoid stockouts and overstocking.
  • Type and Proofread Correspondence, Forms, and Other Documents: Prepare and review documents, reports, and correspondence, ensuring accuracy and professionalism.
  • Maintain and Manage Digital Database: Update and maintain digital records, databases, and spreadsheets, ensuring data integrity and accessibility.
  • Set Up and Maintain Inventory Control System: Develop and implement efficient inventory management systems, tracking and reporting on stock levels and usage.
Requirements

To be successful in this role, you will require:

  • A secondary (high) school graduation certificate;
  • At least 7 months of experience in an administrative or support role;
  • Excellent communication and interpersonal skills;
  • Ability to prioritize tasks and manage multiple projects simultaneously;
  • Proficiency in using Microsoft Office applications and digital tools;
  • Familiarity with inventory management systems and digital databases;
  • Flexibility and adaptability in a fast-paced environment.
Benefits

Purple Cloud Vape offers a competitive salary and benefits package, including:

  • A base salary of £25,000 per annum;
  • A range of health and wellness benefits;
  • A generous holiday allowance;
  • Ongoing training and professional development opportunities;
  • A dynamic and supportive work environment.
Location

This role is based in a modern and vibrant location, offering easy access to public transportation and amenities.

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