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Office Coordinator

1 month ago

Ajax, Ontario, Canada Boulevard Homes Real Estate Limited Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Coordinator to join our team at Boulevard Homes Real Estate Limited. As an Office Coordinator, you will be responsible for providing administrative support to our real estate team, ensuring the smooth operation of our office.

Key Responsibilities
  • Office Procedures: Determine and establish office procedures and routines to ensure efficient workflow.
  • Scheduling: Schedule and confirm appointments, meetings, and events.
  • Contract Management: Manage contracts, agreements, and other documents related to our real estate business.
  • Communication: Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and timely manner.
  • Data Management: Compile data, statistics, and other information to support our business operations.
  • Reporting: Oversee the preparation of reports, including financial reports and other business-related documents.
  • Supply Management: Order office supplies and maintain inventory levels to ensure our office is well-stocked.
  • Payroll Administration: Oversee payroll administration, including processing payrolls and managing employee benefits.
  • Travel Arrangements: Arrange travel, related itineraries, and make reservations as needed.
  • Customer Service: Greet clients, direct them to contacts or service areas, and provide general assistance as required.
  • Document Preparation: Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
  • Data Entry: Perform data entry tasks to support our business operations.
Requirements
  • Education: College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years.
  • Experience: 1 year to less than 2 years of experience in a related field.
  • Computer Skills: Proficient in Google Docs, MS Excel, MS PowerPoint, MS Word, and other Microsoft Office applications.
  • Technical Knowledge: Familiarity with information technology, QuickBooks, and Adobe Acrobat Reader.
  • Transportation: Own transportation is required.
  • Work Conditions: Ability to work independently, attention to detail, and ability to work with minimal supervision.
  • Personal Suitability: Excellent oral communication skills, flexibility, and ability to multitask.