Administrative Assistant to Senior Leaders
2 hours ago
We are seeking an experienced Administrative Assistant to provide complex administrative and secretarial support to our Senior Leaders. The successful candidate will be responsible for managing the day-to-day administrative operations, resolving day-to-day problems, and ensuring accurate and timely delivery of administrative services.
Key Responsibilities- Provide administrative support to Senior Leaders, including scheduling meetings, coordinating travel arrangements, and preparing correspondence.
- Manage the flow of information, maintain confidentiality, and interact with senior leaders, managers, and administrative support staff.
- Attend and record senior management meetings, arrange travel and accommodation, and coordinate meeting logistics.
- Process confidential and sensitive documents, and draft and evaluate operating procedures.
- Design, create, and maintain correspondence, documents, presentations, and spreadsheets.
- Coordinate administrative meeting logistics, make catering, travel, and accommodation arrangements, and attend and act as a recorder for confidential meetings.
- Respond to verbal and written communication, liaise internally and externally, and screen requests and inquiries.
- Provide work direction and guidance to support staff, check the work of others, and ensure administrative needs are met.
- Assist in budget development, monitor expenditures, and analyze and report variances.
- Prepare and update various documents, including presentations, spreadsheets, correspondence, meeting minutes, and reports.
- Initiate follow-up processes, resolve day-to-day problems, and evaluate operating procedures.
- Design and maintain filing and distribution systems for records and files, including confidential information.
- Education: Equivalent to graduation from a recognized post-secondary administrative assistant/secretarial program.
- Experience: Four (4) years' progressive experience supporting senior-level management.
- Skills: Ability to communicate effectively, work independently, and make decisions to determine appropriate action to take in handling inquiries.
- Knowledge: Familiarity with related equipment and computerized software packages, including word processing, spreadsheet, database applications, scheduling, email, and internet applications.
- Ability: Type 60 words per minute.
- Commitment: Uphold the shared responsibility of creating lasting and meaningful reconciliation in Canada.
- Competitive salary range: $55,677 - $73,076 per year.
- Opportunities for professional development and growth.
- Comprehensive benefits package, including municipal pension plan and psychological health & safety programs.
- Annual statutory holidays and generous vacation entitlement.
- Remote work-friendly employer with flexible work options.
- Access to WorkPerks, a premium discount program offering a wide range of local and national discounts.
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