Administrative Coordinator

2 weeks ago

Ottawa, Ontario, Canada Fred Trottier Construction Limited Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Fred Trottier Construction Limited. As an Administrative Assistant, you will provide administrative support to our senior management team, ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Support: Provide administrative assistance to senior management, including preparing minutes of meetings, seminars, and conferences.
  • Office Procedures: Determine and establish office procedures and routines to ensure efficient workflow.
  • Scheduling: Schedule and confirm appointments, meetings, and events.
  • Communication: Answer telephone calls, relay messages, and respond to electronic enquiries.
  • Data Management: Compile data, statistics, and other information to support business decisions.
  • Advisory Role: Advise senior management on administrative matters.
  • Travel Arrangements: Arrange travel, itineraries, and make reservations as needed.
  • Document Preparation: Type and proofread correspondence, forms, and other documents.
  • Data Entry: Perform data entry tasks to maintain accurate records.
  • Customer Service: Provide excellent customer service to internal and external stakeholders.
  • Errands: Perform personal and business errands for senior management.
  • Project Coordination: Assign, coordinate, and review projects and programs.
Requirements
  • Education: College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years.
  • Experience: 5 years or more of administrative experience.
  • Computer Skills: Proficient in Google Docs, Microsoft Publisher, MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, and SharePoint.
  • Transportation: Own vehicle and valid driver's license.
  • Work Environment: Fast-paced environment, work under pressure, and attention to detail.
Working Conditions

This is a permanent position, working 30 to 40 hours per week. The successful candidate must be legally able to work in Canada and have a valid driver's license.

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