Administrative Coordinator
5 days ago
At Samuel, Son & Co., we're committed to fostering a culture of equality and respect. Our team is built on the foundation of integrity, and we're dedicated to creating an inclusive environment where everyone can thrive.
Job Summary:
We're seeking an experienced Administrative Assistant to join our team. As a key member of our operations team, you'll play a vital role in ensuring the smooth day-to-day functioning of our business.
Key Responsibilities:
Accounts Payable:
- Process incoming invoices and match them to purchase orders in our ERP system.
- Prepare cheque runs and EFT payments as required.
- Manage vendors in our ERP system, including adding, removing, and updating records.
- Calculate cash disbursements and ensure accurate month-end preparation.
Accounts Receivable:
- Generate customer invoices and credits in our ERP system.
- Distribute invoices and credits to customers and manage payment receipts.
- Perform account and bank reconciliations and provide A/R status reports.
Purchasing:
- Procure MRO materials and services, including cycle counts and vendor management.
- Create and distribute purchase orders as required.
- Receive and process purchase orders in our ERP system.
Support:
- Provide customer service support, including order entry, product quoting, and freight coordination.
- Manage general files, including AR/AP, inventory transactions, and manufacturing orders.
- Release production orders to the production floor.
- Prepare various reports, including income statements and balance sheets.
- Verify accuracy in reports and postings.
- Prepare and receive courier shipments as required.
- Manage switchboard and incoming mail.
Requirements:
- Excellent communication and interpersonal skills.
- Strong attention to detail and ability to multitask.
- Patience and ability to remain calm under pressure.
- Strong organizational skills and ability to prioritize tasks.
- Adaptability and flexibility to handle changing priorities.
- Proficiency in MS Office, particularly Excel, and experience with ERP systems like IndustriOS and Sage are assets.
- A positive attitude and ability to work well in a team environment.
We offer a competitive compensation package, including company-paid health and dental benefits, paid vacation, and an annual bonus. If you're a motivated and detail-oriented individual who is passionate about delivering exceptional results, we encourage you to apply.
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