Program Assistant, Provincial Specialized Programs
2 days ago
We are seeking a highly organized and detail-oriented Program Assistant to join our team at the Provincial Health Services Authority (PHSA). As a Program Assistant, you will provide administrative support to our team, ensuring the smooth operation of our programs and services.
Key Responsibilities- Provide administrative support to the program team, including coordinating meetings, preparing documents, and maintaining records.
- Respond to verbal and written communication, including phone calls, emails, and correspondence.
- Prepare and update various documents, including reports, correspondence, and presentation materials.
- Coordinate travel arrangements, book meetings, and make catering arrangements.
- Authorize expense reimbursements and invoices up to a pre-determined limit.
- Maintain a consistently updated and accurate meeting schedule for the program team.
- Grade 12 plus graduation from a formal secretarial program.
- Three (3) years recent related experience.
- Ability to type 60 words per minute.
- Demonstrated ability to work both independently and collaboratively, resolve administrative issues/problems, prioritize workload, and to be flexible to meet and adapt to changes in organizational priorities.
- Demonstrated ability to use Microsoft Office applications, including word processing, spreadsheet, and presentation software, at an intermediate level.
- Demonstrated organizational skills and ability to prioritize workload and work under time pressures to meet deadlines.
- Demonstrated ability to communicate effectively both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner.
- Demonstrated interpersonal and time management skills.
- Commitment to develop knowledge and understanding of legislative obligations and provincial commitments found in the foundational documents.
- Competitive salary and benefits package.
- Opportunities for professional development and growth.
- A dynamic and supportive work environment.
- A commitment to diversity, equity, and inclusion.
The Provincial Health Services Authority (PHSA) is a leading provider of specialized health services in British Columbia. Our mission is to improve the health and well-being of the people of British Columbia by providing high-quality, patient-centered care.
PHSA is committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background, and experience, and value a safe, inclusive, and welcoming environment.
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Burnaby, British Columbia, Canada PHSA Full timeJob SummaryWe are seeking a highly organized and detail-oriented Program Assistant to provide administrative support to our Provincial Specialized Programs team. The successful candidate will be responsible for coordinating meetings, preparing documents, and maintaining accurate records.Key ResponsibilitiesCoordinate meetings, agendas, and minutes for the...
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Burnaby, British Columbia, Canada PHSA Full timeJob SummaryWe are seeking a highly organized and detail-oriented Program Assistant to provide administrative support to our Provincial Specialized Programs team. The successful candidate will be responsible for coordinating meetings, preparing documents, and maintaining accurate records.Key ResponsibilitiesCoordinate meetings, agendas, and minutes for the...
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Burnaby, British Columbia, Canada PHSA Full timeJob SummaryWe are seeking a highly organized and detail-oriented Program Assistant to provide administrative support to our Provincial Specialized Programs team. The successful candidate will be responsible for providing confidential administrative and secretarial support, coordinating meetings and events, and maintaining accurate records.Key...
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Burnaby, British Columbia, Canada PHSA Full timeJob SummaryWe are seeking a highly organized and detail-oriented Program Assistant to provide administrative support to our Provincial Specialized Programs team. The successful candidate will be responsible for providing confidential administrative and secretarial support, coordinating meetings and events, and maintaining accurate records.Key...
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Burnaby, British Columbia, Canada PHSA Full timeJob SummaryWe are seeking a highly organized and detail-oriented Program Assistant to provide administrative support to our Provincial Specialized Programs team. The successful candidate will be responsible for coordinating meetings, managing correspondence, and maintaining accurate records.Key ResponsibilitiesProvide administrative support to the Provincial...
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Burnaby, British Columbia, Canada PHSA Full timeJob SummaryWe are seeking a highly organized and detail-oriented Program Assistant to provide administrative support to our Provincial Specialized Programs team. The successful candidate will be responsible for coordinating meetings, managing correspondence, and maintaining accurate records.Key ResponsibilitiesProvide administrative support to the Provincial...
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Burnaby, British Columbia, Canada PHSA Full timeJob SummaryWe are seeking a highly organized and detail-oriented Program Assistant to provide administrative support to our Provincial Specialized Programs team. The successful candidate will be responsible for coordinating meetings, managing correspondence, and maintaining accurate records.Key ResponsibilitiesProvide administrative support to the Provincial...
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Burnaby, British Columbia, Canada PHSA Full timeJob SummaryWe are seeking a highly organized and detail-oriented Program Assistant to provide administrative support to our Provincial Specialized Programs team. The successful candidate will be responsible for coordinating meetings, managing correspondence, and maintaining accurate records.Key ResponsibilitiesProvide administrative support to the Provincial...
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Burnaby, British Columbia, Canada PHSA Full timeJob SummaryWe are seeking a highly organized and detail-oriented Program Assistant to provide administrative support to our Provincial Specialized Programs team. The successful candidate will be responsible for coordinating meetings, preparing documents, and maintaining accurate records.Key ResponsibilitiesCoordinate meetings, agendas, and minutes for the...
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Burnaby, British Columbia, Canada PHSA Full timeJob SummaryWe are seeking a highly organized and detail-oriented Program Assistant to provide administrative support to our Provincial Specialized Programs team. The successful candidate will be responsible for coordinating meetings, preparing documents, and maintaining accurate records.Key ResponsibilitiesCoordinate meetings, agendas, and minutes for the...
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