Administrative Assistant

5 days ago

Nanaimo, British Columbia, Canada Sprott Shaw College Full time
{"Job Summary

We are seeking an Office Assistant to assist with the regular administration needed to operate a not-for-profit organization. The duties and responsibilities related to the planning and implementing of the Annual General Meeting and special events Black History Month. The majority of the administrative duties will be performed at the NAHS office located in downtown Nanaimo in the Old City Quarter.

Duties & Responsibilities

* Handle incoming phone calls and written correspondence, providing prompt responses and forwarding to appropriate staff member when necessary.
* Perform general clerical duties including photocopying, fax and mailing.
* Update the database of existing and potential NAHS stakeholders.
* Maintain professional appearance at all times.
* Write emails, letters and other written communication to clients and sponsors.
* Research various subjects and topics.
* Maintain electronic and paper files and correspondence.
* Enter and update budget related data using Excel spreadsheets.
* Assemble signage display boards for office and/or various events.
* Assist in various capacities at various special and outreach events.
* Ability to maintain confidentiality.

Qualifications

* Experience using Microsoft Office software, Word and Excel.
* Typing 40+ wpm.
* Professional appearance and telephone communication.
* Ability to adapt to shifting priorities and manage multiple deadlines.
* Be prompt and reliable, and work well independently and as part of a team.
* Prefer someone who has experience Adobe Photoshop, but not mandatory.

Time Period

There are two Time Period options available:

* Requires a minimum of two (2) month commitment for 2-5 days a week during office hours (Monday – Friday from 9:00 am to 5:00 pm).
* Requires a minimum of two (2) month commitment for 15-30 hours per week with some evening and weekend hours.

Benefits & Recognition

* This volunteer position provides valuable experience for students and anyone with a passion for Black History. Volunteers are highly valued members of our team and contribute to making a significant contribution to the promotion of the NAHS.
* NAHS will provide letters for all volunteers recognizing the number of hours and details on the work completed.
* There are instances the NAHS hires on the basis of honorariums for casual labour.
"}

  • Administrative Assistant

    7 days ago

    Nanaimo, British Columbia, Canada DBA Local Pizza Full time

    DBA Local Pizza is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and establishing work priorities to ensure deadlines are met. You will also be responsible for coordinating and planning...

  • Administrative Assistant

    5 days ago

    Nanaimo, British Columbia, Canada DBA Local Pizza Full time

    DBA Local Pizza is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and establishing work priorities to ensure deadlines are met. You will also be responsible for coordinating and planning...

  • Administrative Assistant

    3 days ago

    Nanaimo, British Columbia, Canada DBA Local Pizza Full time

    DBA Local Pizza is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and establishing work priorities. You will also be responsible for coordinating and planning office services, assisting in...

  • Administrative Assistant

    5 days ago

    Nanaimo, British Columbia, Canada DBA Local Pizza Full time

    DBA Local Pizza is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and establishing work priorities to ensure deadlines are met. You will also be responsible for coordinating and planning...

  • Administrative Assistant

    4 days ago

    Nanaimo, British Columbia, Canada DBA Local Pizza Full time

    DBA Local Pizza is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and establishing work priorities. You will also be responsible for coordinating and planning office services, assisting in...

  • Administrative Assistant

    7 days ago

    Nanaimo, British Columbia, Canada DBA Local Pizza Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at DBA Local Pizza. As an Administrative Assistant, you will be responsible for providing administrative support to our office operations.Key ResponsibilitiesAdministrative Procedures: Implement new administrative procedures, review and evaluate existing procedures, and...

  • Administrative Assistant

    7 days ago

    Nanaimo, British Columbia, Canada DBA Local Pizza Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at DBA Local Pizza. As an Administrative Assistant, you will be responsible for providing administrative support to our office operations.Key ResponsibilitiesAdministrative Procedures: Implement new administrative procedures, review and evaluate existing procedures, and...

  • Administrative Assistant

    1 day ago

    Nanaimo, British Columbia, Canada 1456056 BC LTD Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at 1456056 BC LTD. As an Administrative Assistant, you will be responsible for providing administrative support to our team members, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Tasks: Record and prepare minutes of...

  • Administrative Assistant

    24 hours ago

    Nanaimo, British Columbia, Canada 1456056 BC LTD Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at 1456056 BC LTD. As an Administrative Assistant, you will be responsible for providing administrative support to our team members, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Tasks: Record and prepare minutes of...

  • Administrative Assistant

    4 hours ago

    Nanaimo, British Columbia, Canada DBA Local Pizza Full time

    About the RoleWe are seeking an experienced Administrative Coordinator to join our team at DBA Local Pizza. As an Administrative Coordinator, you will play a key role in ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Procedures: Implement new administrative procedures, review and evaluate existing ones, and establish work...

  • Administrative Assistant

    37 minutes ago

    Nanaimo, British Columbia, Canada DBA Local Pizza Full time

    About the RoleWe are seeking an experienced Administrative Coordinator to join our team at DBA Local Pizza. As an Administrative Coordinator, you will play a key role in ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Procedures: Implement new administrative procedures, review and evaluate existing ones, and establish work...

  • Administrative Assistant

    2 days ago

    Nanaimo, British Columbia, Canada 1456056 BC LTD Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at 1456056 BC LTD. The successful candidate will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our staff, including answering...

  • Administrative Assistant

    2 days ago

    Nanaimo, British Columbia, Canada 1456056 BC LTD Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at 1456056 BC LTD. The successful candidate will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our staff, including answering...

  • Administrative Assistant

    4 hours ago

    Nanaimo, British Columbia, Canada DBA Local Pizza Full time

    Job DescriptionDBA Local Pizza is seeking an experienced Office Coordinator to join our team. As an Office Coordinator, you will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and establishing work priorities to ensure deadlines are met.Key ResponsibilitiesImplement new administrative procedures...

  • Administrative Assistant

    23 hours ago

    Nanaimo, British Columbia, Canada DBA Local Pizza Full time

    Job DescriptionDBA Local Pizza is seeking an experienced Office Coordinator to join our team. As an Office Coordinator, you will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and establishing work priorities to ensure deadlines are met.Key ResponsibilitiesImplement new administrative procedures...

  • Administrative Assistant

    2 weeks ago

    Nanaimo, British Columbia, Canada Island Home Furniture Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Island Home Furniture. As an Office Administrator, you will play a critical role in ensuring the smooth operation of our office and supporting our staff in their daily tasks.Key ResponsibilitiesAdministrative Support: Provide administrative assistance...

  • Administrative Assistant

    2 weeks ago

    Nanaimo, British Columbia, Canada Brandt Full time

    Brandt is seeking a highly skilled Office Administrator to join our team in Nanaimo. As a key member of our Construction & Forestry location, you will be responsible for providing exceptional administrative support to our team.Key Responsibilities:Provide general office duties, including switchboard operations, typing, and filing.Assist the Service...

  • Administrative Assistant

    2 weeks ago

    Nanaimo, British Columbia, Canada Brandt Full time

    Brandt is seeking a highly skilled Office Administrator to join our team in Nanaimo. As a key member of our Construction & Forestry location, you will be responsible for providing exceptional administrative support to our team.Key Responsibilities:Provide general office duties, including switchboard operations, typing, and filing.Assist the Service...

  • Administrative Assistant

    2 weeks ago

    Nanaimo, British Columbia, Canada Sprott Shaw College Full time

    About the RoleThe Nanaimo African Heritage Society (NAHS) is seeking an Office Assistant to support the regular administration of our not-for-profit organization. As an Office Assistant, you will play a vital role in planning and implementing our Annual General Meeting and special events, such as Black History Month.Key ResponsibilitiesProvide administrative...

  • Administrative Assistant

    2 weeks ago

    Nanaimo, British Columbia, Canada Sprott Shaw College Full time

    About the RoleThe Nanaimo African Heritage Society (NAHS) is seeking an Office Assistant to support the regular administration of our not-for-profit organization. As an Office Assistant, you will play a vital role in planning and implementing our Annual General Meeting and special events, such as Black History Month.Key ResponsibilitiesProvide administrative...