Senior Administrative Coordinator

1 month ago

Richmond, British Columbia, Canada Electrical & Automation Industry Careers Full time

Position Overview: Executive Assistant

ECS Electrical Cable Supply Ltd. (ECS) has been a leader in the electrical wire and cable distribution sector since 1984. With a commitment to understanding customer needs, ECS proudly serves the Canadian market and international clients through its operations in the Dubai Free Zone. More information about our company can be found on our website.

ECS is recognized as a Platinum Member of Canada's Best Managed Companies and holds an ISO 9001:2015 certification.

We are currently seeking a highly organized and proactive Executive Assistant to provide extensive support to our Chairman and President. This role is crucial for the efficient functioning of the department, involving a variety of administrative responsibilities executed with accuracy and effectiveness.

Core Values of ECS

  • Recruit and retain top talent.
  • Provide ongoing training for all staff.
  • Foster a safe, rewarding, and engaging workplace that promotes initiative, teamwork, and pride in achieving business goals.
  • Drive sustainable and profitable growth through strong relationships with customers, vendors, and employees based on service excellence, honesty, and integrity.
  • Enhance customer service through continuous improvement.

Key Responsibilities:

  • Participate actively in board meetings, ensuring accurate documentation and minutes are maintained to capture essential discussions and decisions.
  • Oversee and manage projects, including those initiated by branch managers, ensuring coordination, progress monitoring, and alignment with the company's strategic goals.
  • Collaborate with various departments to support and lead both internal and external initiatives.
  • Handle all administrative tasks to alleviate the workload of the Chairman and President.
  • Conduct research, compile data, and prepare reports for review and presentation by executives, committees, and boards.
  • Provide general information regarding directives, activities, and by-laws, offering explanations or clarifications as needed.
  • Schedule and manage meetings for the Chairman and President, prioritizing and preparing necessary documentation.
  • Manage communication by answering, screening, and forwarding calls and emails.
  • Conduct research and provide requested information or direct inquiries to the appropriate personnel.
  • Establish and coordinate administrative policies and procedures for officials, committees, and boards.
  • Analyze incoming and outgoing correspondence and prepare summary briefs and reports for executives and committees.
  • Prepare agendas and organize meetings for committees, boards, and other groups.
  • Engage with individuals and interest groups on behalf of executives to discuss issues and recommend actions.
  • Consult with departmental and corporate officials, as well as external organizations, on behalf of executives and committees.

Qualifications for Success:

  • Exceptional verbal and written communication skills.
  • A minimum of one year of direct experience as an Executive Assistant in the electrical sector.
  • Proficiency in Rubicon, Microsoft Word, Outlook, Excel, and Teams.
  • Ability to demonstrate sound judgment, tact, and diplomacy in interactions with internal and external stakeholders.
  • Trustworthy individual capable of handling confidential and sensitive information with integrity.
  • Commitment to diversity, inclusion, and equality.
  • Positive attitude, enthusiasm, and collaborative spirit.
  • Strong interpersonal and communication skills, adaptable with problem-solving abilities.
  • Fluency in English.
  • A Master's degree is considered an asset.

Benefits Offered by ECS:

  • Comprehensive dental care.
  • Extended health care coverage.
  • Life insurance options.
  • RRSP with employer matching after one year.
  • Paid time off.
  • On-site parking availability.
  • Vision care benefits.
  • Disability insurance coverage.
  • Competitive salary structure.
  • Employee assistance program.
  • Market-competitive compensation packages.

Salary Range: $64,000 to $70,000.

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