Secretariat Coordinator

3 days ago

Ottawa, Ontario, Canada Standards Council of Canada | Conseil canadien des... Full time
About the Role

We are seeking a highly organized and detail-oriented Secretariat Coordinator to join our team at the Standards Council of Canada | Conseil canadien des normes. This is an exciting opportunity to work in a dynamic and collaborative environment, supporting the governance and administrative functions of our organization.

Key Responsibilities
  • Provide administrative support to the Governing Council, Corporate Governance Committee, and Audit Committee, including preparing agendas, briefing documents, and organizing meetings.
  • Assist with the development and implementation of guidelines, processes, and procedures for coordinating Council and committee work.
  • Oversee the logistical arrangements for committee meetings, events, and conferences, and manage the review and approval process for papers.
  • Support the Director, Policy in identifying cross-over or opportunities to better align the work of SDOAC and PTAC.
  • Provide analysis and recommendations to develop project scope, plans, and monitoring/reporting processes, and engage with internal and external subject matter experts to support cross-functional initiatives.
Requirements
  • Post-secondary qualification in a relevant field and/or comparable experience in a corporate governance role.
  • Experience providing secretariat functions to corporate committees, including experience with secretariat systems and procedures for managing meetings, creating agendas, and tracking follow-up items.
  • Excellent written and verbal communication skills, with the ability to prepare detailed reports, briefing materials, meeting minutes, and correspondence for senior leadership and committee members.
  • Strong interpersonal skills, with the ability to build and maintain effective working relationships with internal and external stakeholders.
  • Ability to plan and analyze issues, policies, and documentation, ensuring alignment with governance structures.
  • Ability to handle multiple responsibilities simultaneously, efficiently managing tasks under pressure.
  • Ability to understand and apply governance documents, such as terms of reference, policies, and procedures.
  • Language Requirement: Bilingual imperative—SSSS (Reading/Writing/Understanding/Speaking), which means superior skills in reading, writing, understanding, and speaking the two official languages.
What We Offer

We offer a dynamic and inclusive work environment, with opportunities for professional growth and development. Our team is committed to creating a working environment that reflects Canada's diversity, and we strongly encourage applications from individuals who have experienced barriers due to their visible disability, invisible disability, race, ethnicity, sexual orientation, Indigenous identity, or gender identity and expression.

We are committed to holding inclusive and barrier-free selection processes, and we will provide reasonable accommodations at any stage of the recruitment process to candidates who require them.

Please apply directly on SCC's Careers Page before the closing date of October 1, 2024.

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