Administrative Services Manager
2 weeks ago
We are seeking an experienced Administrative Services Manager to join our team at Octo Engineering Inc. as a key member of our operations team.
Key Responsibilities- Co-ordination and Management
- Coordinate and manage administrative services to ensure seamless day-to-day operations.
- Evaluate the operations of a department providing administrative services to identify areas for improvement.
- Manage the operations of a department providing a single administrative service, including planning, organizing, directing, controlling, and evaluating daily operations.
- Manage the operations of a department providing several administrative services, including coordinating and supervising staff.
- Financial Management
- Collect and record administrative and service fees in a timely and accurate manner.
- Research and Planning
- Conduct research to identify best practices and improve administrative services.
- Plan, organize, and direct daily operations to ensure efficient and effective use of resources.
- Staff Management
- Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources, or other administrative services.
- Hire and train or arrange for training of staff to ensure they have the necessary skills and knowledge to perform their duties.
- Interview, hire, and provide training for staff to ensure they are equipped to handle the demands of the role.
- Reporting and Communication
- Prepare reports and briefs for management committees evaluating administrative services.
- Knowledge Management
- Manage knowledge and information to ensure it is accurate, up-to-date, and accessible to staff.
- Event Management
- Assist in the planning and execution of financial statement audits.
- Manage events and activities to ensure they are well-planned and executed.
- Inventory Management
- Organize and maintain inventory to ensure it is accurate and up-to-date.
- Supervision
- Supervise office and volunteer staff to ensure they are performing their duties effectively.
- Education
- Bachelor's degree in a relevant field.
- Work Experience
- 3 years to less than 5 years of experience in an administrative services role.
- Language
- Fluent in English.
- Work Environment
- Fast-paced environment with tight deadlines.
- Personal Suitability
- Flexibility, judgement, organized, team player, time management, initiative, and creativity.
Octo Engineering Inc. is a dynamic and innovative company that values its employees and provides a supportive work environment.
Security and SafetyCriminal record check required.
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