Office Administration Specialist

1 month ago

Mississauga, Ontario, Canada X-Axis Solutions Full time
Position Overview

The Administrative Operations Coordinator plays a vital role in ensuring the smooth functioning of office activities at X-Axis Solutions. This position requires a proactive individual who can implement and assess administrative processes effectively.

Key Responsibilities
  • Administrative Procedures: Develop and assess new administrative protocols to enhance efficiency.
  • Staff Management: Assign tasks to office support personnel and oversee their work.
  • Prioritization: Set work priorities, ensuring adherence to procedures and timelines.
  • Office Coordination: Organize and plan for essential office services, including supplies, maintenance, and security.
  • Budget Assistance: Aid in preparing the operational budget while maintaining inventory and financial controls.
  • Reporting: Compile data and generate regular and special reports, manuals, and correspondence.
  • Training: Provide training and guidance to staff members.
  • Conflict Resolution: Address and resolve conflicts that may arise within the office environment.
  • Budget Management: Plan and monitor budgetary expenditures.
Technical Proficiency

The ideal candidate should possess a strong command of various software applications:

  • MS Excel
  • MS Office Suite
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
Work Environment

This role is set in a dynamic, fast-paced environment where the ability to work under pressure and meet tight deadlines is essential. Attention to detail and the capacity to manage a substantial workload are critical.

Personal Attributes

The successful candidate will demonstrate:

  • Strong interpersonal skills
  • Exceptional verbal and written communication abilities
  • Flexibility and organizational skills
  • Reliability and multitasking capabilities
  • Effective time management
  • A collaborative team spirit
Experience Requirements

Applicants should have between 7 months to less than 1 year of relevant experience in a similar role. This is a permanent position requiring a commitment of 30 hours per week.

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