Administrative Assistant
6 days ago
We are seeking an experienced Administrative Assistant to join our team at the University of Northern British Columbia. The successful candidate will provide administrative and clerical support to the Division of Medical Sciences, contributing to the development of efficiencies and maintaining a system of administrative support for the efficient and professional functioning of the division.
Key Responsibilities:- Assist with finance and purchasing related tasks, including submitting and reviewing finance-related documents and creating WebReqs for equipment and travel.
- Maintain spreadsheet tracking for teaching preceptors without a clinical faculty appointment.
- Process quarterly teaching payments and assist with payment of physicians, other teachers, and guest participants.
- Coordinate program events, including program meetings, graduation ceremonies, guest lecturers, and student event room bookings.
- Provide overflow administrative support to the Regional Associate Dean's office.
- Assist with travel arrangements for Senior Leadership, including ensuring travel authorizations and travel claim forms are processed.
- Manage the Northern Health Sports Centre building, including maintenance of space allocation spreadsheets and coordinating key requests and returns.
- Book rooms for DMS at the NHSC through resource scheduler.
- Provide backup coverage for DMS Executive Assistant and Administrative Assistants.
- Manage materials and supplies to ensure a constant operating level is maintained.
- Certificate in office or business administration, or equivalent combination of education and experience.
- Minimum of two years of related experience, preferably in an academic environment.
- Proven ability in the use of MS Office suite and web-based applications.
- Experience with Banner or a similar relational database is essential.
- Competitive salary range of $55,091.40 to $57,348.20.
- Excellent benefit and pension packages.
- Employee tuition waivers (includes spouse and dependents).
- Employee training and development opportunities.
- Relocation assistance.
We are committed to creating and maintaining an equitable, diverse, and inclusive environment that is accessible to all. We are devoted to ensuring a welcoming, safe, and inclusive campus free from harassment, bullying, and discrimination.
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Prince George, British Columbia, Canada University of Northern British Columbia Full timeAdministrative Assistant - Division of Medical SciencesAdministrative Assistant - Division of Medical Sciences Join our team as an Administrative Assistant in the Division of Medical Sciences at the University of Northern British Columbia. This is an exciting opportunity to provide administrative and clerical support to the programs under the responsibility...
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