Administrative Assistant

6 days ago

Kelowna, British Columbia, Canada PHSA Full time

Job Summary

We are seeking a skilled and detail-oriented Administrative Assistant to join our team at the BC Cancer Agency. As a key member of our healthcare team, you will provide administrative support and maintain a safe environment for patients, families, and staff.

Key Responsibilities

  • Receive and respond to incoming calls, referring calls to other parties as necessary.
  • Determine the urgency of incoming calls and take appropriate action.
  • Relay information to and from clinical staff and outside facilities.
  • Coordinate appointments and tests for patients in collaboration with the clinical team.
  • Access patient information systems to retrieve patient data, as needed.
  • Greet visitors and handle inquiries.
  • Arrange meetings and conferences, and prepare materials as required.
  • Open, screen, prioritize, and distribute mail, maintaining information and correspondence.
  • Format and edit documents for correspondence, drafting routine items for signature as needed.
  • Assist with collecting, collating, formatting, and preparing reports, as required.
  • Support clinicians in preparing research documents and grant applications, as needed.
  • Perform other related duties as assigned.

Requirements

  • Grade 12, graduation from a recognized secretarial program, including a recognized course in medical transcription, and three years' recent related experience, or an equivalent combination of education, training, and experience.
  • Ability to keyboard at 50 wpm.
  • Ability to communicate effectively, both verbally and in writing.
  • Ability to deal with others effectively, physically able to carry out the duties of the position.
  • Ability to organize work, operate related equipment, and commit to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada.

What We Offer

  • A comprehensive benefits package, including a municipal pension plan, and psychological health and safety programs and holistic wellness resources.
  • Annual statutory holidays (13) with generous vacation entitlement and accrual.
  • PHSA is a remote work-friendly employer, welcoming flexible work options to support our people.
  • Perks include access to fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.

About Us

The Provincial Health Services Authority (PHSA) plans, manages, and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective healthcare for people throughout the province. Our values reflect our commitment to excellence and include: Respect people, Be compassionate, Dare to innovate, Cultivate partnerships, and Serve with purpose.

Learn More

PHSA and BC Cancer Agency are committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background, and experience, and value a safe, inclusive, and welcoming environment.

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