Senior Executive Administrative Assistant

2 days ago

Pickering, Ontario, Canada Ontario Power Generation Full time
Job Title: Senior Executive Administrative Assistant

Ontario Power Generation (OPG) is seeking a highly skilled and experienced Senior Executive Administrative Assistant to join our team. This is an exciting opportunity to work in a dynamic and fast-paced environment, providing top-level administrative support to senior executives.

Key Responsibilities:
  • Provide comprehensive administrative support to senior executives, including managing schedules, appointments, and travel arrangements.
  • Review requests for meetings, speaking engagements, media interviews, conferences, etc., recognizing sensitivity and confidentiality of the office.
  • Coordinate and collect briefing material for speeches, meetings, and conferences, ensuring that the leader is adequately briefed for the meeting.
  • Schedule and make all necessary arrangements for meetings and conferences, including preparing and distributing agendas and handouts.
  • Set up priority for requests and refer same to other knowledgeable staff for action or respond personally to request providing required information or service.
  • Take any action considered necessary to protect the leader from excessive and/or unwarranted demands on his/her work time.
  • Arrange meetings with Senior Management, Board of Directors, Premier's Office, Ministers, or senior officials of outside companies, as requested.
  • Prepare and process confidential material related to overall corporate business plans, organization changes, executive appointments, labor relations, and bargaining strategy, etc.
  • Prepare and edit correspondence, reports, presentations, and other documents.
  • Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
  • Serve as a liaison between executives and internal/external stakeholders.
  • Handle confidential and sensitive information with the utmost discretion and professionalism.
  • Assist in project management and follow-up on key initiatives to ensure timely completion.
  • Conduct research and compile data to support executive decision-making.
  • Manage expense reports, budgets, and other financial documents.
Requirements:
  • Post-secondary diploma/degree in Business Administration, Communications, or a related field preferred.
  • Minimum of 5-7 years of experience in an executive administrative support role.
  • Exceptional organizational skills and attention to detail.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Ability to prioritize and manage multiple tasks and deadlines in a fast-paced environment.
  • High level of discretion and confidentiality.
  • Strong problem-solving skills and the ability to work independently.
  • Excellent interpersonal skills and the ability to work effectively with all levels of the organization.
What Makes a Career at OPG Different?

At OPG, we value our employees and strive to create a positive and inclusive work environment. We offer a range of benefits and opportunities for growth and development. If you are a motivated and experienced administrative professional looking for a new challenge, we encourage you to apply for this exciting opportunity.

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