Executive Administrative Support

1 month ago


Tecumseh, Ontario, Canada SUPREME RESTORATION SERVICES INC Full time
Job Overview

We are seeking a dedicated Administrative Assistant to join our team at SUPREME RESTORATION SERVICES INC. This is a permanent position that requires a strong ability to manage various administrative tasks in a fast-paced environment.

Employment Details
  • Employment Duration: Permanent
  • Working Language: English
  • Work Hours: 80 hours bi-weekly
Qualifications

The ideal candidate will possess:

  • Education: A college, CEGEP, or other non-university certificate or diploma from a program lasting 3 months to less than 1 year.
  • Experience: 1 year to less than 2 years in a similar role.
Work Environment

This position is set within the restoration industry, where you will be expected to perform a variety of tasks.

Key Responsibilities
  • Organize travel arrangements and manage related itineraries.
  • Establish and maintain both manual and computerized filing systems.
  • Conduct basic bookkeeping duties.
  • Compile and prepare expense and income reports.
  • Maintain purchasing files, reports, and records.
  • Oversee inventory of supplies, equipment, and uniforms.
  • Execute administrative and clerical functions, including record keeping and scheduling.
  • Respond to inquiries and provide information to clients.
  • Document and prepare invoices and work orders.
  • Coordinate and oversee conference and meeting activities, ensuring all details are attended to.
  • Plan, organize, direct, control, and evaluate daily operations.
  • Draft meeting agendas and take, transcribe, and distribute minutes.
Technical Skills

Proficiency in the following software is required:

  • Sage Accounting Software
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Word
  • Electronic scheduling tools
  • QuickBooks
  • Simply Accounting
  • Adobe Acrobat Reader
  • Electronic mail systems
  • Data analysis and interpretation tools
Experience Areas
  • Purchasing, procurement, and contracts management.
  • Data interpretation and evaluation.
Specialization Areas
  • Reports and records management.
  • Invoice processing.
  • Creation of charts, tables, graphs, and diagrams.
Security and Safety

A criminal record check is required for this position.

Work Conditions

The role demands:

  • Ability to work independently.
  • Adaptability to a fast-paced environment.
  • Capability to work under pressure and meet tight deadlines.
  • Attention to detail and ability to perform repetitive tasks.
  • Ability to work with minimal supervision.
Personal Attributes

The successful candidate will demonstrate:

  • Multitasking abilities.
  • Excellent oral and written communication skills.
  • Flexibility and organizational skills.
  • Team player mentality.
  • Reliability and effective time management.
Health and Other Benefits
  • Dental plan.
  • Vision care benefits.
  • Free parking available.
Screening Questions
  • Do you currently reside in proximity to the advertised location?
  • Do you have previous experience in this field of employment?


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