Executive Administrative Support
1 month ago
We are seeking a dedicated Administrative Assistant to join our team at SUPREME RESTORATION SERVICES INC. This is a permanent position that requires a strong ability to manage various administrative tasks in a fast-paced environment.
Employment Details- Employment Duration: Permanent
- Working Language: English
- Work Hours: 80 hours bi-weekly
The ideal candidate will possess:
- Education: A college, CEGEP, or other non-university certificate or diploma from a program lasting 3 months to less than 1 year.
- Experience: 1 year to less than 2 years in a similar role.
This position is set within the restoration industry, where you will be expected to perform a variety of tasks.
Key Responsibilities- Organize travel arrangements and manage related itineraries.
- Establish and maintain both manual and computerized filing systems.
- Conduct basic bookkeeping duties.
- Compile and prepare expense and income reports.
- Maintain purchasing files, reports, and records.
- Oversee inventory of supplies, equipment, and uniforms.
- Execute administrative and clerical functions, including record keeping and scheduling.
- Respond to inquiries and provide information to clients.
- Document and prepare invoices and work orders.
- Coordinate and oversee conference and meeting activities, ensuring all details are attended to.
- Plan, organize, direct, control, and evaluate daily operations.
- Draft meeting agendas and take, transcribe, and distribute minutes.
Proficiency in the following software is required:
- Sage Accounting Software
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Word
- Electronic scheduling tools
- QuickBooks
- Simply Accounting
- Adobe Acrobat Reader
- Electronic mail systems
- Data analysis and interpretation tools
- Purchasing, procurement, and contracts management.
- Data interpretation and evaluation.
- Reports and records management.
- Invoice processing.
- Creation of charts, tables, graphs, and diagrams.
A criminal record check is required for this position.
Work ConditionsThe role demands:
- Ability to work independently.
- Adaptability to a fast-paced environment.
- Capability to work under pressure and meet tight deadlines.
- Attention to detail and ability to perform repetitive tasks.
- Ability to work with minimal supervision.
The successful candidate will demonstrate:
- Multitasking abilities.
- Excellent oral and written communication skills.
- Flexibility and organizational skills.
- Team player mentality.
- Reliability and effective time management.
- Dental plan.
- Vision care benefits.
- Free parking available.
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
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