Administrative Assistant

2 weeks ago

Kelowna, British Columbia, Canada MNP Full time

About MNP

MNP is a leading national accounting, tax and business advisory firm in Canada. We are a proud Canadian company that provides business strategies and solutions to our clients.

Job Summary

We are seeking a highly organized and detail-oriented Receptionist to join our Administration team. As a trusted advisor, you will ensure the efficient and effective operation of our business by providing exceptional client service and support.

Key Responsibilities

  • Manage the reception switchboard, answering and directing incoming calls from internal and external sources.
  • Greet clients and visitors in a professional and courteous manner.
  • Provide excellent client service, both in person and over the phone.
  • Process, sort and distribute incoming and outgoing courier packages and mail.
  • Responsible for the maintenance and cleanliness of office stationery supply rooms, including stocking, organization and distribution of supplies.
  • Maintain inventory and oversee the distribution of the firm's office supplies.
  • Ensure board rooms are set up for client meetings and supplies are put away when meetings conclude.
  • Coordinate catering requirements, as necessary.
  • Perform routine clerical duties, including photocopying, faxing and printing reports and daily deposits, as required.
  • Prepare, review and modify general templates, letters, reports, PowerPoint presentations, Word documents, Excel workbooks and other correspondence materials.

Requirements

  • 2 years of office and clerical experience in a professional working environment.
  • Post-secondary education in administration is considered an asset.
  • Excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously.

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