Executive Assistant

6 days ago

Brampton, Ontario, Canada Clorox Full time

About the Role:

The Executive Assistant will provide high-level administrative support to the Canadian organization's leadership team. This role requires a strong understanding of the company's structure and operations to manage meeting cadences, prioritize tasks, and resolve issues independently.

Key Responsibilities:

  • Support the CLT leaders with advanced level proactive support, including calendar management, planning appointments, arranging travel, conducting research, and preparing presentations and reports.
  • Execute and carry out a wide range of support activities to relieve and assist the executive of complex details and advanced administrative support.
  • Effectively manage CLT meeting cadences with internal and external parties, handle CLT travel schedules, arrangements, and expenses, and coordinate activities, prepare presentations and/or reports, and proactively manage key events and meetings among multiple executives and teams.
  • Analyze problems, determine approaches, compile and analyze data, and prepare reports and recommendations. Proactively communicate with high-level executives and their administrative support across the organization and externally.
  • Organize, plan, and coordinate various meetings, seminars, and conferences to ensure all required materials and catering requirements are provided.
  • Proactively manage and coordinate relationships with third-party organizations related to travel and fuel cards. Support with GM's organizational communication, formatting, gathering input, editing, and approvals.
  • Key Responsibilities may include other related duties as assigned, including general administration, such as getting meeting rooms ready, clean-up, employee gifts/flowers, processing payments, flight passes, etc.

Requirements:

  • +5 years of proven experience within a similar role or capacity.
  • Executive administrative supporting multiple senior leadership positions experience is required.
  • High degree of computer proficiency (Word, PowerPoint, Excel, Lotus Notes). Use available software to increase efficiency.

What We Look For:

  • Strong attention to detail, ability to complete work with high levels of speed and accuracy.
  • Strong verbal and written communication skills for presenting information in a clear, concise manner. Ability to compose correspondence for release without manager proofreading.
  • Outstanding time management and organizational skills. Ability to coordinate work, set goals, plan, and prioritize tasks effectively in a fast-paced environment.
  • Take initiative by going beyond assigned tasks and offer to take on greater responsibility/new projects, offering suggestions for improvements, making changes where needed.
  • Strong social skills and a comfort in dealing with external contacts, often at a very senior level. Ability to maintain performance and composure in stressful situations.
  • Ability to work with very limited supervision.
  • Eagerness and initiative to tackle issues and resolve them independently.

Education Level/Degree:

  • Diploma or degree in Administration and/or Business or equivalent working experience.

Benefits We Offer:

  • Competitive compensation.
  • Generous 401(k) program in the US and similar programs in international.
  • Health benefits and programs that support both physical and mental well-being.
  • Flexible work environment, depending on your role.
  • Meaningful opportunities to keep learning and growing.
  • Half-day Fridays, depending on your location.

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