Confidential Administrative Assistant

2 weeks ago


Inside Passage And The Queen Charlottes queen Charlotte City, Canada School District #50 (Haida Gwaii) Full time
Job Summary

We are seeking a highly organized and detail-oriented Confidential Administrative Assistant to provide executive-level administrative support to our team. The successful candidate will possess excellent communication and interpersonal skills, with the ability to maintain confidentiality and work in a fast-paced environment.

Key Responsibilities
  • Provide confidential and routine administrative support to senior staff members
  • Manage and maintain accurate records and files
  • Coordinate meetings, appointments, and travel arrangements
  • Prepare and edit documents, reports, and presentations
  • Develop and implement administrative procedures and systems
  • Collaborate with other departments to achieve team goals and objectives
Requirements
  • Grade 12 diploma, plus completion of up to one year of relevant post-secondary training
  • At least three years of experience in an administrative role, preferably in an educational setting
  • Proficiency in Microsoft Office programs, including Word, Excel, and PowerPoint
  • Ability to operate standard business equipment, including printers, scanners, and photocopiers
  • Excellent written and verbal communication skills
  • Strong organizational and time management skills
  • Ability to maintain confidentiality and handle sensitive information
  • Knowledge of local Indigenous history and culture, as well as contemporary Indigenous issues
Preferred Qualifications
  • Experience working in a school district or educational setting
  • Knowledge of Haida language and culture
  • Ability to work in a team environment and build strong relationships with colleagues


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