Administrative Support Specialist
3 weeks ago
Job Summary
This position provides confidential administrative support services to the CEO, Division Directors, and Managers of the Northwest Territories Power Corporation. The successful candidate will provide coverage for the administrative pool, supporting other divisions in the organization.
Key Responsibilities
- Draft new documents, spreadsheets, and presentations using Microsoft Office software as required.
- Answer phone calls, take messages, screen and reroute calls and/or visitors; read and screen incoming written correspondence.
- Coordinate meetings, finalize agendas, and take meeting minutes as required.
- Manage various calendars to support the Corporation and provide shared information on absences and other key dates or events that will assist in planning.
- Book travel arrangements and facilities for office events and employee travel.
- Support board meeting preparation requirements as needed.
- As a member of the shared administrative pool, will support duties of other Administrative Assistants.
Qualifications
- High School Diploma or equivalent with three (3) or more years related office experience, including administrative experience. Equivalencies may be considered.
- Advanced computer skills with the Microsoft Office suite of programs (Word, Outlook, Excel, etc.).
- Must possess excellent written and verbal communications skills, including the ability to maintain the confidentiality of the Corporation.
- Must have tact and diplomacy to deal with and respond to inquiries from the general public, customers, politicians, and contractors.
- Must have the ability to recognize and act on urgent matters.
- Must be a self-starter and able to work with little direction, while managing multiple tasks and frequent interruptions.
- Must possess excellent analytical skills and structure problem-solving abilities.
- Must be able to effectively communicate requests for information to a wide-range of employees.
- Requires interpersonal skills for working in a team environment.
- Requires the ability to work independently with limited supervision.
- Must undergo a successful criminal records check.
What We Offer
This is a casual position located in Hay River, NT. The Northwest Territories Power Corporation is an Affirmative Action Employer and offers a competitive salary.
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