Contract Administrator

5 days ago

Markham, Ontario, Canada IBI Group Full time
Job Description

As a Contract Administrator at Arcadis, you will play a crucial role in reviewing and executing contracts, managing contract changes, and ensuring that contracts are fulfilled according to their terms. We are seeking a dedicated team member with prior experience in construction implementation within the land development industry who possesses both a collaborative mindset and a strong ability to work independently.

Key Responsibilities:
  • Oversee the Construction Administration phase of multiple ongoing projects, ensuring seamless coordination between the design team, contractors, and clients.
  • Manage multiple projects simultaneously, ensuring deadlines, budgets, and quality standards are met.
  • Collaborate with the design team to review construction documents, resolve design-related issues, and provide technical expertise.
  • Conduct regular site visits to monitor construction progress, attend construction meetings, identify potential issues, and ensure compliance with design specifications and local regulations.
  • Oversee and ensure Contract Administration deliverables are completed in accordance with client requirements.
  • Maintain detailed daily diary of the contractor's work, instructions provided, and overall issue and change management.
  • Review contractor activities are in accordance with the contract documents and requirements.
  • Provide oversight and confirmation of completed contract quantities are accurately calculated for processing progress and final payments.
  • Review, interpret, and analyze the Contractor's initial critical path schedule to determine conformance to the contract, and provide regular review and analysis of monthly critical path schedules.
  • Supervise and perform quality assurance acceptance and inspection of construction works.
  • Coordinate specialty inspection and testing.
  • Liaise with the contractor and client representatives.
  • Chair and lead project meetings.
  • Provide interpretation and recommendation of contractor submittals.
  • Negotiate price agreements, change orders, claims and work directives.
  • Travel to projects across the province.
  • Scheduling of meetings and minuting, keep PM's schedules updated.
  • Create progress draws/invoicing.
  • Filing of all construction documents.
  • Keep files current with minutes, invoices, COP's, RFI's, CO's, SI, shop drawings, Estimates, schedules, etc.
  • Assist Project Managers and Senior Project Coordinator with various duties.
Requirements:
  • Minimum 2 years experience in a CA role locally.
  • Minimum 5 years total industry experience in Land Development.
  • Experience performing CA duties for subdivisions and site plans.
  • Ability to communicate effectively both orally and in writing, and be able to independently write reports and correspondence.
  • Must be familiar with current software - Bluebeam, AutoCAD.
  • Proficient in Excel and Word.
  • A vehicle and valid Ontario Driver's License to travel to the site around GTA.
  • Candidates must be very organized, thorough, have good time management skills, superior written and verbal communication skills and fluent in oral and written English.
  • Must be able to prioritize a heavy workload.
  • Ability to work within tight deadlines and prioritization of work to achieve them.

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