Executive Administrative Assistant

1 month ago

Edmundston, New Brunswick, Canada 645527 NB Inc. Full time
Position Overview

We are seeking a dedicated and organized Executive Administrative Assistant to support our operations at 645527 NB Inc. This role is essential in ensuring the smooth functioning of our office and supporting our team in various administrative tasks.

Key Responsibilities
  • Event Coordination: Organize and manage seminars, conferences, and other corporate events.
  • HR Coordination: Collaborate with the HR department to align activities with organizational objectives.
  • Operational Evaluation: Assess daily operations to enhance efficiency.
  • Compliance Review: Oversee HR projects to ensure adherence to legal standards.
  • Meeting Documentation: Take minutes and prepare records for meetings and events.
  • Recruitment Strategy: Develop and implement effective recruitment plans.
  • Appointment Management: Schedule and confirm meetings and appointments.
  • Contract Management: Oversee and manage contracts as needed.
  • Communication: Handle phone calls and relay messages promptly.
  • Employee Support: Address employee inquiries and resolve complaints.
  • Inventory Management: Order and maintain office supplies.
  • Travel Arrangements: Organize travel itineraries and make necessary reservations.
  • Information Management: Establish and maintain both manual and digital filing systems.
  • Staff Recruitment: Participate in the recruitment and hiring processes.
Required Skills and Qualifications
  • Technical Proficiency: Familiarity with MS Excel, MS Outlook, and MS Office.
  • Security Clearance: Must possess secret clearance and pass a criminal record check.
  • Work Ethic: Ability to work independently with a strong attention to detail.
  • Personal Attributes: Must be accurate and reliable.
Experience

Ideal candidates will have between 2 to 3 years of relevant experience in a similar role.

Employment Details
  • Job Type: Permanent
  • Language of Work: English
  • Work Hours: 35 hours per week

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