Lease Administration Specialist
1 month ago
Note: Referred applicants should NOT apply directly to this role.
All referred applicants must first be submitted through Workday by a current OMERS and Oxford employee, and then must apply through the unique link received via their email.
Choose a workplace that empowers your impact.
Join a global workplace where employees thrive. One that embraces diversity of thought, expertise, and passion. A place where you can personalize your employee journey to be — and deliver — your best.
We are a leading global real estate investor, developer, and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By prioritizing people, partnerships, and places, we generate meaningful returns for OMERS members, enhance value for our capital partners, and create a brighter world for our customers.
Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.
Position Overview:
We are seeking a highly motivated Property Administrator to join our retail team. In this role, you will be responsible for lease administration, accounts receivable, and providing overall support to the Portfolio Administration and Property Management team.
You will be a key member of an engaged, high-reaching team—part of a world-class, winning culture that prioritizes people development and focuses on long-term growth. We take great pride in leading the industry by earning respect through every interaction, every day. We go above and beyond to protect and grow relationships by anticipating needs, being honest and considerate, and valuing customers as genuine partners.
Key Responsibilities:
- Financial Reporting: Assist with preparation and analysis for budgets and forecasts, and prepare work for budget files.
- Lease Administration: Manage lease setup, determine billing rates, make area adjustments, set up legal clauses, and support collections. Analyze accounts receivable balances, provide support and explanations to tenants, and ensure all legal documents are entered in a timely manner. Maintain tracker recovery rates and assist in preparing year-end packages.
- Administrative Support: Provide support to management and head office accounting and legal departments, including budgeting, tracking costs, tenant and lease information, and building information.
- Other administrative duties as required.
Qualifications:
• Minimum of 2-3 years in shopping centre administration with experience in lease administration, accounting, credit, and collections.
• Education: Completion of a university degree or college diploma.
• Excellent communication skills and high attention to detail.
• Ability to thrive in a fast-paced, high-volume work environment that constantly evolves and adapts.
• Embrace collaborative sharing of knowledge within a teamwork environment.
• Driven to achieve results and continuously strive to deliver the highest performance through creative thinking.
Oxford's purpose is to strengthen economies and communities through real estate.
Our people-first culture is at its best when our workforce reflects the communities we live and work — and the customers we proudly serve.
We are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends throughout your employee experience. This sense of belonging and connection is cultivated across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship and our employee recognition programs.
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