Administrative Coordinator

2 days ago

Oakville, Ontario, Canada Oakville Market Full time
{"h2": "Job Summary"}

Oakville Market is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our daily activities.

Key Responsibilities
  • Coordinate the flow of information within the team, ensuring timely and accurate communication.
  • Direct and control daily operations, prioritizing tasks and managing multiple projects simultaneously.
  • Supervise other workers, providing guidance and support to ensure the successful completion of tasks.
  • Schedule and confirm appointments, managing calendars and coordinating travel arrangements.
  • Answer telephone and relay telephone calls and messages, providing excellent customer service.
  • Answer electronic enquiries, responding to emails and other digital communications.
  • Order office supplies and maintain inventory, ensuring a well-stocked and organized workspace.
  • Arrange travel, related itineraries, and make reservations, coordinating logistics and ensuring smooth travel arrangements.
  • Greet people and direct them to contacts or service areas, providing a warm and welcoming experience.
  • Type and proofread correspondence, forms, and other documents, ensuring accuracy and attention to detail.
  • Recruit and hire workers and carry out related staffing actions, supporting the growth and development of our team.
  • Perform basic bookkeeping tasks, managing finances and ensuring accurate record-keeping.
Computer and Technology Knowledge
  • MS PowerPoint
  • MS Word
  • Social Media
  • MS Office
  • Adobe Acrobat Reader
  • Electronic mail
Area of Work Experience
  • Purchasing, procurement, and contracts
Area of Specialization
  • Reports and records
  • Financial statements
  • Invoices
Transportation/Travel Information
  • Willing to travel regularly
  • Public transportation is available
Work Conditions and Physical Capabilities
  • Fast-paced environment
  • Attention to detail
Personal Suitability
  • Ability to multitask
  • Excellent written communication
  • Time management
  • Quick learner
  • Work Term: Permanent
  • Work Language: English
  • Hours: 35 hours per week

Oakville Market is an equal opportunities employer and welcomes applications from diverse candidates. If you are a motivated and organized individual with excellent communication skills, we encourage you to apply for this exciting opportunity.

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