Executive Administrative Support

1 month ago

Lethbridge, Alberta, Canada Dr Phone Fix-Lethbridge Full time
Position Overview

We are seeking a dedicated and organized Administrative Assistant to join our team at Dr Phone Fix-Lethbridge. This role is essential in ensuring the smooth operation of our office and supporting our staff in various administrative tasks.

Educational Requirements
  • Completion of secondary (high) school graduation certificate is required.
Key Responsibilities
  • Manage incoming and outgoing correspondence, including mail and other materials.
  • Establish and implement office procedures and routines to enhance efficiency.
  • Coordinate and confirm appointments for staff and clients.
  • Handle telephone inquiries and relay messages accurately.
  • Respond to electronic inquiries in a timely manner.
  • Gather and compile data, statistics, and other relevant information.
  • Maintain inventory and order office supplies as needed.
  • Welcome visitors and direct them to the appropriate contacts or service areas.
  • Organize and maintain both manual and computerized filing systems.
  • Prepare and proofread various documents, including correspondence and forms.
  • Conduct data entry tasks as required.
Work Environment
  • Ability to work independently in a fast-paced environment.
  • Capable of managing multiple tasks under pressure.
  • Comfortable working with tight deadlines.
  • Strong attention to detail is essential.
  • Willingness to perform repetitive tasks as necessary.
Personal Attributes
  • Excellent multitasking abilities.
  • Strong oral and written communication skills.
  • Flexibility and adaptability in a dynamic work environment.
  • Highly organized and accurate in task execution.
  • Demonstrated reliability and dependability.
Experience Requirements
  • 1 to 2 years of relevant experience in an administrative role.
  • This is a permanent position.
  • Working language is English.
  • Work hours range from 30 to 40 hours per week.

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