Office Administrative Assistant

2 weeks ago

Newmarket, Ontario, Canada Golden Minds Montessori Inc. Full time
About the Role

We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Golden Minds Montessori Inc. As an Office Administrative Assistant, you will play a critical role in ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Support: Provide administrative support to our team, including answering phone calls, responding to emails, and preparing correspondence.
  • Event Planning: Assist in planning and coordinating seminars, conferences, and other events.
  • HR Coordination: Coordinate the activities of the HR department to ensure they meet the organization's goals.
  • Staff Supervision: Supervise office and volunteer staff, providing guidance and support as needed.
  • Financial Management: Plan and control budget and expenditures, ensuring that our office operates within budget.
  • Record Keeping: Record and prepare minutes of meetings, seminars, and conferences.
  • Recruitment: Plan, develop, and implement recruitment strategies to attract top talent.
  • Communication: Answer electronic enquiries, respond to phone calls, and relay messages to staff and stakeholders.
  • Reporting: Compile data, statistics, and other information to support business decisions.
  • Office Management: Order office supplies, maintain inventory, and ensure that our office is well-stocked and organized.
  • Customer Service: Greet people, direct them to contacts or service areas, and provide exceptional customer service.
Requirements
  • Education: Secondary (high) school graduation certificate.
  • Experience: 7 months to less than 1 year of experience in an administrative role.
  • Language: English.
  • Work Hours: 32 to 40 hours per week.

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