Administrative Assistant
2 weeks ago
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at The Shutters Inc. As an Administrative Assistant, you will play a vital role in supporting our daily operations and ensuring the smooth functioning of our office.
Key Responsibilities- Administrative Support: Provide administrative support to our team members, including scheduling appointments, managing calendars, and preparing correspondence.
- Office Management: Oversee the maintenance of our office, including ordering supplies, managing inventory, and ensuring a clean and organized workspace.
- Communication: Serve as the primary point of contact for internal and external stakeholders, responding to inquiries, and resolving issues in a timely and professional manner.
- Data Analysis: Analyze and interpret data to inform business decisions, identify trends, and optimize processes.
- Training and Development: Develop and implement training programs to enhance the skills and knowledge of our team members.
- Recruitment and Hiring: Assist in the recruitment and hiring process, including posting job ads, screening candidates, and conducting interviews.
- Bookkeeping and Financial Management: Perform basic bookkeeping tasks, including reconciliations, invoicing, and expense tracking.
- Performance Reviews: Conduct performance reviews to evaluate employee performance, provide feedback, and set goals for improvement.
- Work Environment and Safety: Evaluate and improve work environments, programs, and procedures to control, eliminate, and prevent disease or injury.
- Computer and Technology: Maintain and update computer systems, software, and hardware to ensure optimal performance and efficiency.
- Technical Terminology: Familiarize yourself with business terminology, including financial, marketing, and operational concepts.
- Work Conditions and Physical Capabilities: Work in a fast-paced office environment, with minimal supervision, and perform tasks that require attention to detail and repetitive tasks.
- Personal Suitability: Demonstrate excellent oral and written communication skills, be organized, reliable, and adaptable, with a strong sense of time management and dependability.
- Support for Diversity and Inclusion: Provide awareness training to employees to create a welcoming work environment for persons with disabilities, newcomers, refugees, youth, veterans, Indigenous people, and visible minorities.
- Education: College, CEGEP, or other non-university certificate or diploma from a program of 3 months to less than 1 year.
- Experience: 2 years to less than 3 years of experience in an administrative role.
- Language: Fluency in English (en-US).
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