Receptionist/People and Culture Coordinator

24 hours ago


Victoria, British Columbia, Canada Paladin Security Full time
Job Title: Receptionist/People and Culture Admin

We are seeking a highly organized and detail-oriented Receptionist/People and Culture Admin to join our team at Paladin Security. As the first point of contact for our clients and staff, you will play a critical role in providing exceptional customer service and supporting the overall operation of our office.

Key Responsibilities:
  • Answer telephones in a professional and friendly manner, routing calls to the appropriate department as needed.
  • Greet visitors to the office, ensuring they check in and adhere to our visitor policy.
  • Coordinate interviews with prospective security officer candidates, including setting up and checking in applicants.
  • Conduct telephone interviews with new applicants.
  • Receive, scan, and upload employee documentation to electronic personnel files.
  • Submit online requests for criminal record checks and applications for BC SWL.
  • Develop and maintain professional relationships with all staff in the Victoria office.
  • Ensure the overall cleanliness of the front desk area.
  • Manage uniform inventory, maintain a clean and organized uniform room, and issue uniforms to security officers.
  • Submit orders for office supplies and groceries as needed.
  • Create cheque requisitions for invoices to submit to Accounts Payable.
  • Schedule meetings for Paladin staff members and book use of the boardroom and training space.
  • Manage access control for the office, including programming access cards and alarm codes.
  • Receive and distribute mail and inventory deliveries, and arrange for shipments and couriers.
Requirements:
  • Education or related experience in Office Administration and/or Human Resources.
  • Exceptional proficiency with PCs, including Office 365, Outlook, Word, and Excel.
  • Proficiency or willingness to be trained in a variety of software and programs used by Paladin.
  • Professional appearance and demeanor.
  • Organization and time management skills.
  • Excellent interpersonal and customer service skills.
  • Ability to work as a key member of a small team of professionals and manage allocation of time between two companies and multiple departments.
What We Offer:

We thank all applicants for their interest; however, only those applicants that are shortlisted will be contacted for an interview.



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