Receptionist/People and Culture Coordinator
24 hours ago
We are seeking a highly organized and detail-oriented Receptionist/People and Culture Admin to join our team at Paladin Security. As the first point of contact for our clients and staff, you will play a critical role in providing exceptional customer service and supporting the overall operation of our office.
Key Responsibilities:- Answer telephones in a professional and friendly manner, routing calls to the appropriate department as needed.
- Greet visitors to the office, ensuring they check in and adhere to our visitor policy.
- Coordinate interviews with prospective security officer candidates, including setting up and checking in applicants.
- Conduct telephone interviews with new applicants.
- Receive, scan, and upload employee documentation to electronic personnel files.
- Submit online requests for criminal record checks and applications for BC SWL.
- Develop and maintain professional relationships with all staff in the Victoria office.
- Ensure the overall cleanliness of the front desk area.
- Manage uniform inventory, maintain a clean and organized uniform room, and issue uniforms to security officers.
- Submit orders for office supplies and groceries as needed.
- Create cheque requisitions for invoices to submit to Accounts Payable.
- Schedule meetings for Paladin staff members and book use of the boardroom and training space.
- Manage access control for the office, including programming access cards and alarm codes.
- Receive and distribute mail and inventory deliveries, and arrange for shipments and couriers.
- Education or related experience in Office Administration and/or Human Resources.
- Exceptional proficiency with PCs, including Office 365, Outlook, Word, and Excel.
- Proficiency or willingness to be trained in a variety of software and programs used by Paladin.
- Professional appearance and demeanor.
- Organization and time management skills.
- Excellent interpersonal and customer service skills.
- Ability to work as a key member of a small team of professionals and manage allocation of time between two companies and multiple departments.
We thank all applicants for their interest; however, only those applicants that are shortlisted will be contacted for an interview.
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