Executive Assistant to the President

4 hours ago

Vancouver, British Columbia, Canada EightSix Network Full time

Job Title: Executive Assistant to the President

Job Summary:

The Executive Assistant to the President will provide administrative support to the President's office, ensuring seamless execution of daily tasks and projects. This role requires exceptional organizational skills, discretion, and attention to detail.

Key Responsibilities:

  • Establish and maintain the President's schedule, prioritizing tasks and managing information flow.
  • Assist the President's Office in interacting with executives, management, and staff, providing administrative support as needed.
  • Manage the President's travel, speaking engagements, and expense reimbursements.
  • Prepare for Executive Committee, Board of Governors, and Annual General Meeting, including coordinating meeting dates, tracking attendance, and distributing minutes.
  • Research new member background information and prepare documents for approval.
  • Liaise with Executive Committee members on various issues and topics.
  • Assist with prospective member sales funnel, scheduling meetings and organizing approval and nominations.
  • Assist with new member onboarding and nominations committee tasks.
  • Respond to emails and telephone inquiries from staff and external contacts.

Requirements:

  • 3+ years of Executive Assistant experience.
  • Strong calendar management skills and competence in recording and transcribing meeting minutes.
  • Extensive knowledge of MS Office (Word, Excel, Outlook).
  • Proficient verbal and written communication skills.
  • Exceptional organizational skills and ability to prioritize tasks effectively.
  • Capacity to uphold strict confidentiality and demonstrate mature judgment, tact, and discretion.

What We Offer:

70k-85k Salary, Benefits Package, and a dynamic work environment.

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