Project Coordination Specialist
1 month ago
About Us
BGIS stands as a premier provider of tailored facility management and real estate solutions. With a dedicated workforce of over 6,500 professionals worldwide, we are committed to fostering innovation through our services while continuously seeking new avenues to enhance our clients' operations. We oversee more than 320 million square feet of client portfolios across over 30,000 locations globally, including North America, Europe, the Middle East, Australia, and Asia. For further details, please visit our website.
POSITION OVERVIEW
The Project Coordination Specialist plays a crucial role in supporting the planning, development, execution, and reporting of assigned projects under the guidance of project managers. All projects must be completed within defined scope, timeline, and budget, adhering to both BGIS and client procedural standards. This includes overseeing renovation projects, installations, new construction initiatives, and other related endeavors of varying complexity, ensuring that all modifications to schedules and projected expenditures are accurately documented in the central reporting system.
PRIMARY RESPONSIBILITIES
Project Oversight
Aids in providing oversight for Project Management Team Members, monitoring specific objectives and development plans. Tracks and oversees the delivery of assigned facility-related projects from inception to completion, including new construction, facility expansions, installation projects, renovations, and infrastructure developments.Capital Planning
Assists in formulating and executing annual capital plans, establishing milestone schedules, and facilitating decision-making for effective implementation.Program Management
Aids in the formulation and management of the delivery of assigned project programs, such as multi-location installation rollouts or interrelated project deliveries. Ensures that program components are appropriately assigned and resourced by project delivery teams. Actively monitors program progress, ensuring projects commence with sufficient lead time to meet client timelines and align with BGIS and team requirements regarding workload and financial considerations. Effectively conducts feasibility analyses and program development. Provides necessary reporting to support BGIS and client requirements regarding program execution.Performance Analysis
Evaluates resource allocation, project status, overall financial health, and key performance indicators for client reporting and continuous improvement of service delivery. Ensures timely and accurate project and administrative reporting and system inputs.Project Execution
Assists in managing project delivery teams to ensure that assigned projects and programs are completed within budget, cost, and service-level objectives. Proactively seeks additional service opportunities that can benefit both BGIS and the client.Additional Responsibilities
Performs other duties as assigned. Maintains a strong commitment to safety in all aspects of work.REQUIRED QUALIFICATIONS
Exceptional organizational, documentation, and reporting capabilities. University degree or professional certification (e.g., P. Eng, CMA, CGA, or equivalent). A minimum of five to ten years of relevant professional experience. Self-driven and proactive in approach. Proficient in process and metrics interpretation, development, and analysis. Strong client service and management skills. Excellent interpersonal and communication abilities, both verbal and written. Robust project management expertise. Capacity to manage multiple assignments concurrently. Extensive experience and skills pertinent to the role. Experience in construction management, as applicable. Proficient in estimating and forecasting. Strong problem-solving and conflict resolution skills. Knowledge of industry standards and regulations. Proficient in relevant software applications, including MS Excel, Project, and Outlook.Licenses and Certifications
Project Management Accreditation. Valid driver's license.BGIS is an equal opportunity employer, and we encourage all qualified candidates to apply. If you require accommodation during the recruitment process, please reach out to us. We will work with the applicant to provide suitable accommodations that consider their accessibility needs due to disability.
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