Property Services Coordinator

3 days ago

Burnaby, British Columbia, Canada BGIS Full time
Job Title: Property Services Coordinator

At BGIS, we are seeking a highly organized and detail-oriented Property Services Coordinator to join our team. As a key member of our operations team, you will be responsible for coordinating the delivery of various services related to the ongoing operation of our buildings.

Key Responsibilities:
  • Process service requests received by telephone, email, and personal visits, and maintain a database of such requests to meet reporting and analysis requirements.
  • Ensure contractual services are issued against corresponding POs and on-demand services are issued to work orders.
  • Prepare and publish tenders as required, and ensure all work orders are scheduled and completed on time.
  • Complete forms as required for various departments, such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
  • Develop scopes of work and request quotes from service providers where required.
  • Upload all applicable documentation to work orders for reporting and auditing purposes.
  • Coordinate with contractors and building technicians to ensure proper work order and procurement processes are followed.
  • Review monthly Preventative Maintenance work orders, ensuring PMs are dispatched appropriately and are scheduled and completed prior to month end.
  • Administer and monitor service contracts, including cleaning, and review vendor/contractor performance.
  • Prepare monthly summaries of expenses with supporting details and resolve errors or inconsistencies in expenses from the general ledger.
  • Schedule, coordinate, and complete cleaning inspections to guarantee a best-in-class image is upheld at all times; report and follow up on deficiencies with the cleaning contractor (travel may be required).
Requirements:
  • High School Diploma with up to 1 year of relevant experience in office administration/service coordination.
  • Excellent interpersonal skills.
  • Strong customer-oriented skills.
  • Good communication skills (verbal/written).
  • Ability to work collaboratively within a team environment.
  • Ability to work on numerous concurrent tasks and client requests.
  • Knowledge of tendering processes an asset.
  • Good computer skills, Microsoft Office & Oracle Cloud an asset.
  • Knowledge of financial management software an asset.
What We Offer:

As a Property Services Coordinator at BGIS, you will have the opportunity to work with a leading provider of customized facility management and real estate services. You will be part of a team that is dedicated to enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients' businesses.

We offer a competitive salary range of $43,931 - $54,914 per annum, based on the successful candidate's competencies, including but not limited to experience, education, and performance related to this role.

BGIS is an equal opportunity employer and welcomes applications from diverse candidates. If you require accommodation during the recruitment process, please contact us at askHR. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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