Confidential Administrative Assistant

2 weeks ago


Inside Passage and the Queen Charlottes Queen Charlotte City, Canada School District #50 (Haida Gwaii) Full time
Job Summary

We are seeking a highly organized and detail-oriented Confidential Administrative Assistant to provide executive-level administrative support to our team at School District #50 (Haida Gwaii).

Key Responsibilities
  • Provide confidential and routine administrative support to the Secretary-Treasurer and other senior staff members.
  • Manage and maintain accurate and up-to-date records, files, and databases.
  • Coordinate and schedule meetings, appointments, and travel arrangements.
  • Prepare and edit correspondence, reports, and other documents.
  • Develop and implement effective administrative systems and procedures.
  • Provide exceptional customer service and support to students, parents, and staff.
  • Maintain confidentiality and discretion in all aspects of the role.
Requirements
  • Grade 12 diploma or equivalent.
  • Completion of up to one year of relevant post-secondary training.
  • At least three years of experience in an administrative role, preferably in an educational setting.
  • Excellent written and verbal communication skills.
  • Strong organizational and time management skills.
  • Ability to work in a fast-paced environment and prioritize tasks effectively.
  • Proficiency in Microsoft Office and other software applications.
  • Ability to maintain confidentiality and handle sensitive information.
Preferred Qualifications
  • Experience working with Indigenous communities and cultures.
  • Knowledge of Haida language and culture.
  • Ability to work in a team environment and build strong relationships with colleagues and stakeholders.


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