Administrative Assistant, Clinical Operations, Population

Salary The salary range for this position is CAD $24.76 - $32.50 / hour

The Opportunity

We are seeking a dedicated Administrative Assistant to join our Public Health Observatory team. This role is central to ensuring smooth operations and effective support for physicians and staff.

What You’ll Do

- Provide administrative support: Draft, transcribe, and prepare correspondence, reports, presentations, and memoranda.

- Assist with budgeting: Gather, compile, and calculate information to support expenditure monitoring and budget reporting.

- Coordinate meetings: Arrange schedules, book and set up meeting rooms, prepare agendas and materials, record minutes, and track follow-up actions.

What We’re Looking For

- Completion of Grade 12 plus graduation from a recognized administrative or secretarial program.

- At least three (3) years of recent related experience in a large, complex business or health care environment.

- Or an equivalent combination of education, training, and experience.

Why Join Us

- Comprehensive, 100% employer-paid benefits for peace of mind.

- Generous vacation time — earn up to four weeks to recharge.

- Benefit portability

- Immediate pension enrollment in a defined municipal pension plan.

- Maternity top-up at 87% during leave.

- TransLink pass subsidy — save 50% on commuting costs.

- Plus additional employee discounts and perks (eligibility based on employment status).

Detailed Overview

Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families:

Provides administrative and secretarial support to the Director by performing duties such as drafting and typing correspondence, generating reports and presentations, responding to a variety of internal and external inquiries, managing appointment calendars, coordinating the workflow for the assigned area, and developing and implementing new work methods and procedures.

Responsibilities

1. Provides administrative and secretarial support by drafting correspondence and transcribing and typing correspondence, reports, presentations, and memoranda.

2. Researches, organizes, and summarizes support materials. Generates reports and presentations.

3. Responds to a variety of internal and external inquiries by serving as the primary point of contact and providing information directly or referring to appropriate area or individual.

4. Manages appointment calendars including scheduling and coordinating meetings, speaking engagements, and/or conferences. Resolves scheduling conflicts and issues.

5. Coordinates the workflow within the assigned area. Receives, reviews, and processes information and takes follow-up action as required.

6. Develops and implements new work methods and procedures. Identifies problems, develops alternate solutions, and implements changes.

7. Assists in the monitoring of expenditures for budget reports by gathering, compiling, and calculating information.

8. Arranges meetings as directed. Books and sets up meeting rooms, prepares meeting agenda, organizes meeting materials, records and prepares minutes of the meeting. Conducts or ensures follow-up on action items from meeting.

9. Performs record management duties such as setting up and maintaining numeric, alphabetical, and subject filing systems and databases, indexing files and materials to be filed, and conducting file searches for requested information.

10. Performs other related duties.

Qualifications

Education and Experience. Grade 12 plus graduation from a recognized administrative or secretarial program plus three (3) years' recent related experience in a large complex business environment or health care environment or an equivalent combination of education, training, and experience.

Competencies. Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.

Professional/Technical Capabilities:

- Ability to type 55 w.p.m.

- Ability to operate a computer using a variety of desktop technology and other standard office equipment. Proficiency with all Microsoft Office applications at an intermediate level.

- Ability to work independently and manage multiple and rapidly changing priorities.

- Ability to deal effectively with others.

- Ability to operate related equipment.

- Physical ability to perform the duties of the position.

About Fraser Health

Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.

People – those we care for and those who care for them – are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 50,000+ staff, medical staff and volunteers.

We are committed to planetary health and value diversity in the workforce. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.

Together, we are the heart of health care.

IMPORTANT: Recruitment scam warning. Please be on alert for recruitment scams. We are aware of several scams targeting individuals by falsely claiming to represent Fraser Health. Always take precautions when sharing personal details with unverified sources. Please note that we will never ask for money or payment, nor ask you to download or install an app at any point during our recruitment process.

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