Payroll Benefits Lead

Position Summary

BCIT’s Financial Services department is seeking a regular, full-time (1.0 FTE) Payroll Benefits Lead. As a member of the Payroll team, the Payroll Benefits Lead is responsible for the accurate processing, remittance and reconciliation of payroll deductions and benefit contributions, pension reporting and compliance, and a variety of related activities. Provides support and direction to the Benefits Associate and is responsible for the day‑time operations of the Payroll Benefit functions.

Duties and Responsibilities

Supervision

- Supervises the Benefits Associate by providing direction and guidance, monitoring training needs and performance, assisting Manager with performance appraisals, and ensuring staff is knowledgeable in all policies and procedures related to payroll, pension, and benefits.

- Develops and maintains a training schedule so staff can perform tasks related to their assigned payroll area.

- Provides input on associates’ workload, breaks, and leaves, ensuring adequate coverage is provided to meet employees’ needs.

- Ensures staff are aware of and adhere to established BCIT policies and practices.

Pension Operations

- Reviews pension contributions monthly to ensure correct processing and makes adjustments as necessary.

- Prepares and submits pensionable service, salary and contributions reporting to Pension Corporation each pay period by the submission deadline.

- Calculates, prepares and submits service and earnings information and other forms and documentation to Pension Corporation.

- Prepares and submits segment/annual pension plan reporting for service, salary, and contributions to Pension Corporation by the submission deadline.

- Maintains comprehensive and current knowledge of pension corporation policies, procedures and practices.

Benefits Operations

- Prepares and submits reporting and payment to Canada Revenue Agency for statutory remittances by submission deadlines.

- Reviews monthly benefit amounts to ensure correct amounts have been processed. Prepares required billing reports and submits for payment to third party vendors.

- Reviews and processes the Employer Health Tax submissions.

- Ensures all bargaining unit employees pay the correct amount of union dues. Remits union dues collected and sends reports to the appropriate union monthly.

- Administers special programs such as the Canada Savings Bonds and the United Way campaign by making payments to third parties.

- May be asked to participate in the recruitment, selection and training of new staff.

- Ensures adequate coverage is provided to meet deadlines and respond to employee needs in a timely fashion.

Finance

- Prepares required cheque/bill payments for all employer and employee remittances to third parties while meeting strict deadlines.

- Reconciles all benefit, deduction, statutory withholding and pension liability accounts to ensure all activities have been recorded correctly.

- Prepares billing details for Accounts Receivable unit each month to invoice external employers and agencies for employee benefits administered by BCIT on their behalf.

- Documents and deposits payments from employees and third parties for reimbursement of wages and/or benefits including WorkSafeBC, employee paid benefit premiums while on a leave, and/or salary overpayments. Prepares related journal vouchers.

Systems and Processes

- Maintains benefits operations manuals.

- Monitors and advises on system deficiencies and makes recommendations for improvements.

- Participates in the planning and implementation of system changes that impact benefits.

- Tests system upgrades to ensure benefits transactions are managed correctly.

- Acts as a resource to the Payroll & Benefits Associates by providing guidance, direction and support, determining and providing training as required.

- Acts as a liaison between the Payroll Associates, the Payroll Lead and the Payroll Accountant to support the needs of the Payroll function.

- Acts as a resource for all issues related to benefits and deductions, including responding to internal and external requests for information and resolving issues.

- Prepares monthly Statistics Canada reports as required.

- Ensures confidentiality and security of sensitive employee records and information.

- Participates in Records Custodian training and remains current with record keeping practices, policies and procedures (both BCIT and FOIPOP).

- Undertakes related duties as assigned, consistent with the job grade of this position.

Qualifications

Education

- Completion of Grade 12, plus a 2‑year completion of a post‑secondary Accounting or related Business Administration Finance program, or the completion of the Canadian Payroll Association Payroll Compliance Practitioner (PCP) Program.

Experience

- Two years of general experience plus up to four years of direct experience in business/accounting, including practical experience in a similar computerized payroll and/or benefits position.

Software/Computer Application(s) and Expertise

- Intermediate to advanced proficiency in Microsoft Office software.

- Able to navigate competently in web‑based systems/software.

- Previous experience with enterprise resource planning (ERP) systems.

Communication/Interpersonal Skills

- Strong customer focus with demonstrated ability to deal effectively with all levels of staff.

- Excellent interpersonal, communication, problem solving and relationship building skills.

- Demonstrated ability to work independently and as part of a team.

- Excellent mathematical and organizational skills with attention to detail.

- Ability to work to tight deadlines, establish priorities, use tact and discretion when working on confidential matters, and show initiative.

- Ability to input data rapidly and accurately.

Additional Information

Benefits – Why you’d love working with us

- Competitive pay

- Minimum of fifteen days of vacation prorated per year

- Competitive employer‑paid extended health and dental plan including access to a Health Care Spending Account of up to $325 if eligible

- Defined benefit pension plan with employer contributions

- Flexible hybrid work arrangements available

- Access to most BCIT Flexible Learning courses free of charge

- Wellness and Employee Assistance programs

- Complimentary membership with free access to the Fitness Centre, Gymnasium, and more

- Eligibility requirements apply, benefits may vary depending on the employee group the position belongs to and whether the position offered is temporary or part‑time. For more information on our generous benefits, click here

BCIT is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring for systemically oppressed groups who have been excluded from full participation at BCIT and the larger community. This includes Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2S/LGBTQIA+. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.

Persons with disabilities who require accommodation for any part of the application or hiring process should contact us using our contact form. Please note that all applications must be submitted via the careers page portal. Applications submitted through the contact form will not be accepted. For additional information, please visit our frequently asked questions (FAQs) page and see how we hire.

The British Columbia Institute of Technology acknowledges that our campuses are located on the unceded traditional territories of the Coast Salish Nations of xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səl̓ilwətaɁɬ (Tsleil‑Waututh).

Salary Range

Salary Grade 9: $66,284 - $71,964 per annum.

Additional Salary Information

External hires are initially placed at the minimum of the salary range with set progressions to the maximum as per the Collective Agreement. Salary prorated based on percentage and term of appointment.

Required fields are indicated with an asterisk (*).

- * What is the highest level of education attained? Successful candidates may be required to submit official transcript(s) from the granting institution for verification.

- GED

- High School Diploma

- Certificate

- Diploma

- Associates Degree

- Bachelors Degree

- Masters Degree

- PHD

- * How many years of experience do you have in this type of position?

- 0-1

- 1-2

- 3-5

- 6-9

- 10+

- * New employees to BCIT are initially placed at the minimum of the salary range with set progressions to the maximum as per the Collective Agreement. The salary is prorated based on percentage and term of appointment. Please select which statement best describes your situation:

- I am a current BCIT employee, this is not applicable to my situation.

- I am not a current BCIT employee and would be satisfied with placing at the minimum of the indicated salary range.

- I am not a current BCIT employee and would not be satisfied with placing at the minimum of the indicated salary range.

- * All positions at BCIT require on campus presence at the applicable campus location(s). This means the successful candidate must be able to and willing to relocate to the Lower Mainland. Please select from the following that best describes your situation:

- I currently reside in the Lower Mainland

- I do not currently reside in the Lower Mainland, however I am willing and able to relocate if found to be the successful candidate

- I do not currently reside in the Lower Mainland and I am unwilling to relocate

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