Executive Personal Assistant

4 weeks ago

Vancouver, Canada VoPay International Inc. Full time

About the Role

We are seeking a highly trusted and discreet Executive Personal Assistant to support a busy CEO across both personal and business matters. This is a hands-on, dynamic role for a professional who can act as a true right hand — anticipating needs, managing multiple priorities, and ensuring that every detail is handled with precision and discretion.

The ideal candidate is resourceful, confident, and thrives in fast-paced environments where priorities evolve quickly. You will play a key role in simplifying daily operations, coordinating schedules, and managing the flow of both personal and professional commitments.

Key Responsibilities

- Manage and coordinate personal and professional calendars, appointments, and meetings.

- Serve as the primary point of contact for both personal and executive matters.

- Coordinate travel arrangements, reservations, and event logistics.

- Handle personal errands, vendor coordination, and household administration.

- Support light business-related activities — such as expense management, correspondence, and document preparation.

- Provide flexible support across personal and executive priorities, ensuring continuity and balance between professional and personal commitments.

- Liaise with team members, partners, and service providers with a high degree of professionalism and confidentiality.

- Anticipate needs and proactively identify solutions to streamline daily operations.

Qualifications

- Minimum of 5 years of experience supporting a senior executive or entrepreneur in a similar personal/executive capacity.

- Proven ability to manage sensitive information with discretion and sound judgment.

- Exceptional organizational and time management skills with a strong sense of accountability.

- Technologically fluent — comfortable using digital tools (Google Workspace, scheduling apps, communication platforms, task management systems, etc.).

- Excellent written and verbal communication skills.

- Flexible and adaptable to shifting priorities.

- Valid driver’s license and ability to manage in-person tasks in Vancouver.

Work Environment & Flexibility

- This role offers flexibility in scheduling and may occasionally require evening or weekend availability depending on travel or event needs.

- While primarily based in Vancouver, some remote coordination or off-site support may be required.

Ideal Candidate

You are reliable, composed, and take initiative without needing direction. You know how to prioritize, protect time, and handle sensitive personal and professional matters with tact. You operate with a mindset of trust, loyalty, and excellence — becoming an extension of the executive you support.

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