Legal Assistant

3 weeks ago

Toronto, Canada Cartel Agency Inc. Full time

Legal Assistant (Floater)

If variety is what you crave, this Legal Assistant Floater role is your perfect fit Our Client, a highly respected law firm, is looking for a versatile and detail-oriented professional to support multiple teams across their litigation practice. This role is ideal for someone who thrives in a fast-paced environment, enjoys learning from different teams, and values flexibility in their day-to-day responsibilities. The firm is known for its collaborative and friendly culture, offering great opportunities for professional development, a competitive salary, and a comprehensive benefits package. If you are adaptable, proactive, and eager to work with top-tier litigators, this is the opportunity for you

Key Responsibilities

- Responsible for taking over during vacations and managing overflow; as well as providing short and long-term coverage for Legal Assistants in several litigation practice groups;
- Answering the telephone, scheduling calls, meetings and appointments;
- Requesting conflict checks, opening and closing files;
- Communicating with clients, experts, service providers and the courts;
- Drafting, sending, and replying to correspondence;
- Compiling, serving, and filing motion records and other court documents;
- Maintaining calendars and an effective bring forward (BF) system;
- Preparing and sending invoices, and communicating with clients about billing-related matters;
- Drafting documents based on precedents, such as retainer agreements;
- Communicating with prospective clients as a first point of contact;
- Completing registrations for various events, conferences, and other programming;
- Transcription of dictation;
- Organizing and submitting expense reports;
- File maintenance and organization including scanning and uploading into DMS (document management system);
- Other duties related to the administration of the practice.

Qualifications

- At least 3 (three) years of experience as a Legal Assistant, preferably in a Litigation role and/or experience in more than 1 (one) practice area;
- Agility and flexibility as this role will require working for a different practice area, team, or lawyer each day;
- Deep familiarity with the Rules of Civil Procedure, particularly as it pertains to service rules and deadlines;
- A keen attention to detail;
- Strong organizational and time management skills;
- A strong work ethic;
- Self-motivation, particularly as it relates to anticipating needs and actioning next steps;
- The ability to work effectively on a team and individually;
- Excellent and professional communication skills;
- Experience with technology and working in a remote/hybrid environment;
- Experience with ACL, Case Center, Justice Services Online (JSO) portal, RelativityOne, iManage and/or OneDrive is an asset.

To apply, please forward your resume to:Zaheeda MeraliManager – Executive Searchat zaheeda@cartelinc.com

Tagged as: Commercial, Corporate, Legal Assistant, Litigation, Personal Injury, Real Estate

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