Coordinator, Transport Administration

Coordinator, Transport Administration

Application Deadline: 10 December 2025

Department: Tournament and Venue Operations

Employment Type: Fixed Term - Full Time

Location: Toronto

Description

At FIFA26, our vision is to unite the world through the greatest sporting event of all time. The FIFA World Cup 26™ will mark the first time that the tournament will feature 48 teams and be hosted by three countries: Canada, Mexico and the USA. This new format will redefine excellence, generating unique opportunities for greater participation and engagement among fans and players across North America and all over the world. Now is your time to become a game changer and join the workforce that will plan and deliver this extraordinary and unforgettable experience.

THE POSITION

The Coordinator, Transport Administration, will help plan and deliver transport projects for the FIFA World Cup 2026. Reporting to the Senior Manager, Transport & Mobility in CAN, and working in close collaboration with the Manager, Transport Project Management in MIA, this role supports the coordination of multiple sub-projects to ensure on‑time delivery, budget compliance, and stakeholder satisfaction, all aligned with FIFA’s transport strategy.

- Transportation Department Administration

- Manage Source of Truth files for the entire department such as the TPT/AND contact list, Miro org‑charts email distribution lists.

- Manage the TPT and SharePoint pages, ensuring they are consistently updated and organized with relevant documentation and resources.

- Support the Transport & Arrivals and Departures Team Meetings. Ensure that meetings are scheduled and rooms have been requested and secured. Record meetings and create notes to be circulated to the teams. Make sure agendas are created and updated by staff i.e. send reminders to staff about updating the agendas.

- Staff Onboarding

- Responsible for supporting the maintenance of all on‑boarding files for FIFA26 Staff, Temporary Staff, Interns, and Volunteers.

- Supporting the onboarding process for all teammates within the Transport and Arrivals & Departures team.

- Coordinating with HR and the TPT/AND Team managers and senior managers on the new teammates first day of work, ensuring that desk space has been assigned and the new teammate has everything they need to succeed starting Day 1.

- Stakeholder Management

- Support the Manager in managing relationships with internal (cross‑functional teams,) and external (suppliers & volunteers) stakeholders.

- Act as a primary point of contact for stakeholders, fostering collaboration to ensure successful execution of transport solutions.

- Transfer of Knowledge, and Legacy Documentation

- Supporting the preparation of detailed reports, presentations, and knowledge transfer documents to capture best practices and lessons learned for future events.

- Maintaining a well‑organized library of operating plans and key documentation for easy access and future reference, ensuring legacy planning is supported.

- Procurement Process

- Collaborating with TPT/AND departments to understand procurement needs, specifications, and timelines.

- Support the evaluation and selection of suppliers based on quality, cost, reliability, and other relevant criteria.

- Contract Negotiation and Management

- Support the contract alignment with FIFA's policies, procedures, and legal requirements.

- Collate contract performance metrics, ensuring all parties meet their obligations and deliverables.

- Budget Management

- Support the collection of contract expenditures and ensure compliance with budgetary constraints.

- Risk Assessment and Mitigation

- Identify potential risks associated with contractual obligations and terms.

- In conjunction with the CAN Legal FA, ensure all contracts adhere to legal and regulatory compliance standards.

- Stakeholder Communication

- Facilitate clear and timely communication between internal departments and external suppliers.

- Coordinate meetings, reviews, and updates with stakeholders to ensure contract alignment with project goals and objectives.

- Support the identification and resolution of any contract-related issues, disputes, or concerns promptly and professionally in conjunction with the management team.

- Vendor and Supplier Relationship Management

- Establish and maintain strong relationships with vendors, suppliers, and service providers.

- Coordinate regular performance reviews and evaluations to ensure contract compliance and service quality.

- Identify vendor or supplier disputes, concerns, or performance issues and support the management team with resolution of such.

- Travel within Canada, to the US and/or Mexico may be required to reflect the business needs of the department (meetings, workshops, site visits, other Events, etc).

- This role requires you to be onsite 5 days a week (Monday‑Friday) at our Toronto Office located in Liberty Village.

- Other duties as assigned.

FIFA World Cup 26 Skills Framework

ACCOUNTABILITY: Demonstrate commitment to responsibilities and objectively analyze one’s behavior, while assuming consequences of one’s own actions and/or decisions and learning from one’s mistakes.

DECISION MAKING: Ability to identify and swiftly make decisions in critical situations, take initiative and calculated risks, explore alternative solutions, and respond promptly to unforeseen circumstances.

INCLUSIVITY: Achieve shared organizational objectives by sharing information with colleagues across all levels and divisions, tangibly influencing others, and maintaining a network of support contacts.

INITIATIVE: Capacity to break new ground, look for unconventional solutions, and produce fresh ideas.

INNOVATION: Capacity to break new ground, look for unconventional solutions, and produce fresh ideas.

LEADERSHIP: Ability to lead one’s contacts/colleagues/partners, encourage teamwork, and delegate authority / decision‑making power, as needed, to produce the expected results and make efficient use of the team’s skills and talents.

VISION: Ability to perceive the organization’s global environmental impact, anticipate decision consequences, grasp organizational missions, and formulate strategic plans.

Education & Qualifications

- Bachelor’s degree in Business Management, Sports Administration, Project Management, Event Management, or Engineering.

- Major Sport events experience or a combination of education and experience relating to the position.

- Possesses a valid driving license and passport.

Work Experience

- Experience: Minimum of two (2) years of experience in project management, transport planning, or event planning, ideally within football, sports, or major international events.

- Project Experience: Proven ability to manage at least one large‑scale project or event, such as the FIFA World Cup, Olympic Games, or regional football tournaments.

- Team Management: Experience working with cross‑functional teams, with the ability to support complex projects to completion within timelines.

- Strong verbal and written communication skills.

- Understanding of transport logistics, event transportation system and fleet management.

- Strong project management skills (e.g., working towards or holding a PMP, PRINCE2 designation) to ensure successful delivery of the project.

- Understanding of risk management, budgeting, and resource allocation in project environments.

- Ability to thrive in rapidly changing environments, with flexibility to adapt strategies and operational plans to evolving event demands and conditions.

- Comfortable working in fast‑paced, ambiguous situations, while maintaining a calm and methodical approach to problem‑solving.

Languages

- Fluent in English, French proficiency a plus.

Technology

- Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint)

- Strong proficiency with Outlook & Microsoft Teams

- Familiarity with project management software such as SharePoint, We Track, and Monday.com.

FIFA26 is a proud equal opportunity employer that is committed to diversity, equity, and inclusion and prohibits discrimination of any kind on the basis race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

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