Office Administrator

2 weeks ago

Brandon, Canada eBrandon Full time

Company: Total Fix Heating, Cooling & Plumbing

Location: Brandon, MB

Hours: Full-Time, Monday to Friday, 7:30 AM to 4:30 PM (1-hour lunch break)

Term Start: January/February 2026

Term Length: 20-month minimum with possibility of extension

About Us

Total Fix is a locally owned and operated trades service company committed to providing reliable heating, cooling, and plumbing services. We take pride in our workmanship, professionalism, and friendly team atmosphere.

Position Overview

We're looking for a motivated and organized Office Administrator to handle the day-to-day administrative operations of our busy trades office. This role involves a variety of responsibilities from answering phones and scheduling appointments to managing invoices, payroll, and accounts.

Key Responsibilities

- Answer and direct phone calls in a professional and friendly manner

- Schedule service calls, installations, and maintenance appointments

- Prepare and send invoices to customers

- Manage accounts receivable and accounts payable

- Process payroll and maintain accurate employee records

- Assist with bookkeeping and reporting tasks

- Maintain organized digital and paper filing systems

- Order office supplies and handle general office upkeep

- Support management and field staff with administrative tasks as needed

Qualifications

- Fluent in English, both spoken and written

- Previous experience in an office or administrative setting (trades experience/knowledge is an asset but not a requirement)

- Experience with QuickBooks and QuickBooks Payroll considered a strong asset

- Proficiency with Microsoft Office Suite (Word, Excel, Outlook)

- Excellent communication and customer service skills

- Strong organizational skills and attention to detail

- Ability to multitask and manage time effectively in a fast-paced environment

- A valid driver's license and access to a reliable vehicle

- Wage Scale $20.00 - $24.00 based on qualifications & experience

- Full-time, steady daytime hours (Monday to Friday)

To apply please send a resume to customercare@totalfix.com.

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Posted Friday, 10:52 AM

Expires in 29 days (Monday, December 22)

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