Administrative Assistant

4 weeks ago

Montreal, Canada Duque Simms Real Estate Group Full time

Elevate Your Career with a Boutique Brokerage

Administrative Assistant / Transaction Coordinator

Location: Montreal, QC
Employment Type: Full-time

Duque Simms is a boutique real estate agency that offers a refined, client-focused approach rooted in expertise, precision, and exceptional service. We are seeking a highly organized and proactive professional to support our brokerage’s daily operations and transaction management.

As a Transaction Coordinator and Administrative Assistant, you will play a vital role in ensuring seamless transactions, efficient office operations, and outstanding client experiences. This position is ideal for someone who thrives in a fast-paced, detail-oriented environment and takes pride in keeping everything running smoothly behind the scenes.

Why Join Duque Simms?

- Work with a Boutique Agency – Be part of a team that values quality, expertise, and care in every transaction.

- A Close-Knit, Professional Team – Collaborate in a high-end, supportive environment built on integrity and teamwork.

- Opportunities for Growth – Benefit from mentorship, structured processes, and career development in a client-focused brokerage firm.

- Make an Impact – Play a key role in optimizing operations and enhancing efficiency to elevate the client experience.

Responsibilities

- Transaction Coordination – Manage and track real estate transactions from offer to closing, ensuring every detail is handled accurately and efficiently.

- Administrative Support – Assist brokers with scheduling, paperwork, and client communications.

- Client Care – Ensure a smooth experience by coordinating timely follow-ups, maintaining organized processes, and supporting clients and brokers throughout their transactions.

- Marketing Assistance – Help prepare listing materials, coordinate photography and videography, and update online listings.

- Office Coordination – Maintain a well-organized, professional, and efficient office environment.

Qualifications

- Experience in real estate administration, transaction coordination, or a related field is an asset but not required.

- Strong attention to detail and organizational skills, with the ability to manage multiple tasks simultaneously.

- Excellent communication skills, with a friendly, professional, and proactive approach.

- Fully bilingual (French and English) with excellent spoken and written grammar.

- Tech‑savvy, with experience using real estate CRMs, MLS systems, and digital organization tools.

- A problem solver who takes initiative and ensures tasks are completed efficiently.

Compensation and Benefits

- Competitive salary (based on experience).

- Performance‑based bonuses.

- Opportunities for professional growth within the company.

Ready to Grow with Us?

If you are ready to take your career to the next level, we’d love to hear from you

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