Legal Administrative Assistant

3 weeks ago

Ottawa, Canada Hays Full time

Role: Legal Administrative Assistant

Location: North York (4 Days In-Office)

Length: 2 Month Contract (Potential for Extension)

Rate: $25-27/hour

Job Summary:

Hays has partnered with a leading global retail company based in North York, ON. We are seeking a highly organized and detail-oriented Legal Administrative Assistant to support our legal team with day-to-day administrative and claims-related tasks. This candidate will be required to work in-office 4 days per week.

Key Responsibilities:

- Receive and review incoming legal claims and expense reports.
- Analyze 3–6 claims daily, extract key information, and forward to appropriate teams (e.g., Atlanta group, litigation, or general liability).
- Identify and contact relevant individuals to gather supporting documentation for claims.
- Follow up on outstanding documentation and ensure timely submission.
- Translate documents as needed and maintain accurate filing of printed claim records.
- Manage expense reporting through Concur.
- Provide calendar management support for lawyers, as needed.
- Assist with financial tracking and basic invoicing tasks.
- Support ad hoc administrative tasks and contribute to team operations as required.

Qualifications:

- 3–5 years of administrative experience, preferably in a legal or professional services environment.
- Proven ability to handle confidential information with discretion.
- Strong attention to detail and ability to learn quickly.
- Proactive, adaptable, and willing to take initiative in a team setting.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Microsoft Teams.
- Experience with TeamConnect or similar legal case management software is an asset.
- Excellent organizational and time management skills.

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