Office Administrator II

Provides general administrative support to a facility/department. Maintains the facility/department daily operations.

Essential Functions

- Greets visitors, answers telephone, responds to questions or requests, and conveys messages as required.

- Coordinates travel arrangements, meetings, updates and maintains calendar appointments.

- Prepares required materials for conferences, meetings, calls, and various appointments.

- Assists with creation of reports, presentations, etc., including researching, compiling, analyzing and/or developing necessary information and materials.

- Ensures the efficient daily operation of the office and department functions, including maintenance of supplies and equipment.

- Responsible for records management including organizing and maintaining office filing system

- Organizes and maintains office filing system.

- Reads and analyzes incoming memos and determines the appropriate course of action.

- Receives and responds to routine correspondence.

- Provides administrative support to other staff as needed.

- Performs other duties as assigned.

Minimum Education

- High school diploma or GED required.

Minimum Experience

- Three (3) years experience required in clerical support or related area; two (2) of those years an Office Administrator I or equivalent administrative experience supporting a manager-level or district staff position.

Knowledge Skills and Abilities

- Software skills, including use of Microsoft Office software and web-based applications.

- General business skills such as typing; data entry and review; and use of phone, copier, and fax.

- Ability to follow detailed instructions to complete routine procedures and/or operate standard equipment.

- Customer service skills necessary to effectively and professionally respond to requests.

- Verbal and written communication skills necessary to explain complex and/or confidential information.

- Time management, organizational and multi-tasking skills necessary to work in a fast-paced environment, handling various tasks and changing priorities, while maintaining a high attention to detail and accuracy to achieve daily assignments and goals.

Job Conditions

Preferred Qualifications:

Pay Transparency:

Pay:

Additional Details:

Temporary assignment up to 9 months. Shift: Monday - Friday, 0700 - 1630. Subject to change based on operation's need. Job posting date: 11/19/2025; Job posting end date: 11/26/2025 at 3PM local time

DISCLAIMER

This job description is general in nature and is not intended to be a comprehensive inventory of all duties, responsibilities and qualifications required. The incumbent must perform all other duties as assigned, meet mandatory testing and training thresholds, operate in a PC Windows environment, complete recurrence training and maintain annual accreditations where applicable, and work varying shifts based on business needs. If the incumbent resides in Quebec, bilingual French and English is required. Candidates for positions that require driving must have a valid driver’s license (Class 5, G, or 1[AZ]) and a driving record with two or fewer violations within 24 months prior to application. Candidates will be assessed through the driver abstract, performance during interviews, and driver competency assessments.

Employment Equity Statement

At FedEx our value of Taking Care of Each Other is reflected in our commitment to being an inclusive employer, one that represents the diversity of our customers and the communities in which we serve. We foster respectful, safe and inclusive workplaces where everyone is valued for their unique contributions. Applications from all qualified candidates are welcome. We encourage women, persons with disabilities, Indigenous persons, and people from culturally diverse and 2SLGBTQ+ communities to apply. Please let us know if you need an accommodation during recruitment and selection. We will work with you to support your needs.

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