pre construction coordinator

Title: Pre-Construction Coordinator

Reports To: Production Manager & Sales Manager

Salary: $70,000 – $85,000 per year

Hours: Monday to Friday, 8:00am – 4:30pm (+3 weeks vacation)

Benefits: 3% RRSP Match, Health Spending Account ($300), Health & Dental Plan, Disability & Life Insurance, Paid Time Off

Summary of Position

The Pre-Construction Coordinator is responsible for managing all aspects of the estimating and the pre-construction process to ensure each project moves smoothly from design to construction. This role gathers pricing from trade partners and vendors, prepares accurate budgets, coordinates pre-construction activities and documents, and supports the transition of projects to the production team.

You will work closely with the Sales and Design teams to ensure a complete handover package to production and accurate estimate, while maintaining Rusch Design Build’s standard of excellence for quality, accuracy, and collaboration.

This position requires a highly detail-oriented, analytical, and organized individual who thrives in a team-based environment and takes ownership of pre-construction systems and communication.

Position Requirements

- Strong communication, organization, and coordination skills with exceptional attention to detail.
- Positive, solutions-focused attitude and strong sense of accountability.
- Leadership qualities that inspire teamwork and trust across departments.
- Extensive knowledge of residential building and renovation methods, materials, and techniques.
- Strong understanding of all major trades and their scopes of work.
- Ability to read and interpret blueprints, plans, and specifications accurately.
- Proven problem-solving and critical-thinking skills.
- Valid driver’s license and good driving record.
- Proficiency in Buildertrend, Excel, Word, and Outlook.
- Knowledge of basic accounting principles.
- Professional, knowledgeable, and courteous client and trade partner communication.
- Commitment to Rusch Design Build’s culture and standards of excellence.
- Availability for occasional company functions outside regular working hours.
- Excellent time management and ability to manage multiple projects simultaneously.
- Demonstrated accuracy in estimating costs, preparing budgets, and tracking revisions.
- Ability to uphold project timelines and budgets while ensuring quality and completeness.
- Contribution to developing and refining Standard Operating Procedures (SOPs) within the pre-construction department.

Responsibilities and Duties

Estimating / Pre-Construction

- Review plans, structural details, and specifications to prepare accurate material and labor estimates.
- Collaborate with Design and Sales to understand full project scope and budget objectives.
- Gather and track pricing from trade partners, suppliers, and vendors per project scope.
- Perform detailed material take-offs and calculate labor requirements.
- Prepare budget and cost breakdowns for client presentations and internal reviews.
- Track and update estimate revisions as design evolves.
- Identify areas for value engineering and communicate recommendations to Sales and Design.
- Flag design selections or specifications outside of budget targets.
- Ensure pricing aligns with project profitability goals and production feasibility.
- Prepare and manage Request for Proposal (RFP) packages and track submissions.
- Coordinate and schedule trade walkthroughs for project pricing.
- Manage RFP tracking logs, follow-ups, revisions, and responses.
- Support Design in writing, reviewing, and editing detailed specifications.
- Maintain active communication with vendors and trade partners throughout pre-construction.
- Evaluate new trade partners and vendors, ensuring documentation and compliance are complete prior to job start.
- Maintain and update trade bank to keep Rusch Design Build competitive.
- Prepare the Construction Agreement and complete the “Construction Document Package” for client authorization once final budgets are confirmed.

During Construction

- Support the Production team with estimating assistance for significant change orders.
- Provide clarification and support during project startup and execution.
- Participate in site or coordination meetings as needed to ensure estimating accuracy and continuity.
- Respond promptly to internal communication platforms (e.g. Slack, Buildertrend) regarding pre-construction or cost-related updates.

Post-Construction

- Participate in Job Debriefs (1–2 months post-project) to evaluate performance, accuracy, and lessons learned for continuous improvement in pre-construction processes.

Marketing and Representation

- Represent Rusch Design Build professionally in all interactions with clients, trades, and the community.
- Promote the company’s values and reputation — “Every act is a marketing act.”

Performance Expectations

- Manage multiple projects in the design/pre-construction stage with precision and accountability.
- Maintain comprehensive, organized documentation and communication throughout all project stages.
- Consistently meet Rusch Design Build process milestones (budget reviews, trade walkthroughs, construction starts).
- Contribute to continuous improvement of pre-construction systems and estimating accuracy.
- Demonstrate the C-style DISC traits — conscientiousness, accuracy, structure, and consistency — essential for maintaining Rusch’s quality standards.

Acknowledgement

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the team member. Duties, responsibilities, and activities may change.