Office Administrator
2 weeks ago
About VoPay International Inc. VoPay’s Fintech-as-a-Service platform enables any business to embed financial services and payment capabilities into their existing applications, products, or services through a single, scalable API. Our integrated technology gives product managers and developers the flexibility and speed to build innovative financial solutions in a rapidly evolving industry.
The Opportunity
We are looking for a well-organized, detail-oriented, and resourceful Office Administrator to join our team. The candidate should be a highly motivated and driven individual. This is a great opportunity for someone looking to join a dynamic and ambitious organization.
Duties and Responsibilities
Office Operations & Facilities Management
- Welcome and check in/out visitors, ensuring a professional and friendly first point of contact.
- Maintain a clean, organized, and presentable office environment on a daily basis.
- Ensure office supplies, snacks, beverages, and printer materials are fully stocked throughout the month.
- Oversee incoming and outgoing mail, courier deliveries, and general office correspondence.
- Manage and track office supply inventory; place orders as needed to ensure uninterrupted operations.
- Handle contract and pricing negotiations with office vendors and service providers.
- Manage general administrative and office budgets, ensuring accurate tracking and timely reporting.
- Monitor the overall office condition and coordinate maintenance or repairs as required.
- Collaborate with the IT department to support setup, maintenance, and troubleshooting of office equipment.
Administrative & Clerical Support
- Perform a variety of clerical and administrative duties to support daily office operations.
- Maintain calendars for leadership and team members, including scheduling meetings and appointments.
- Book, prepare, and manage meeting rooms to ensure all required equipment and materials are ready.
- Arrange travel logistics, including transportation, accommodation, and itineraries.
HR & Recruitment Coordination
- Support the recruitment process by scheduling interviews and coordinating candidate communication.
- Assist the HR department with administrative tasks related to onboarding new hires, including preparing workstations and documentation.
Event & Culture Support
- Plan and coordinate in-office or off-site company activities such as team events, celebrations, conferences, and employee engagement initiatives, and support marketing initiatives.
General Support
- Perform additional administrative duties and provide support on various projects as needed.
Qualifications and Skills
- 3+ years of office administration experience.
- Ability to work in a fast-paced environment, maintaining strong organization and prioritization of tasks.
- Professional appearance and behavior, and a positive outlook.
- Clear and concise verbal and written communication to convey substance/intent.
- Ability to report in a timely and accurate manner.
- Relationship building - initiate contact readily and devote time to maintaining relationships.
- Team Player - be team-oriented, share resources, assist others.
- Strong computer and technology skills and established experience with productivity software.
Salary range based on experience.
Note: This is a full-time on-site position located in our Vancouver office.
#J-18808-Ljbffr
-
Systems Administrator
2 days ago
Vancouver, Canada Heritage Office Furnishings Full timeHeritage Office Furnishings is hiring a full-time, permanent Systems Administrator to support and enhance business systems through configuration, integration, reporting, and user training. This role requires strong customer service and organizational skills, along with the ability to manage projects independently. With a positive approach to change, the...
-
Order Administrator
24 hours ago
Vancouver, Canada Heritage Office Furnishings Full timeDo you enjoy balancing a variety of tasks? Do you consider yourself well organized with strong time management and communication skills? If you answered yes, this might be the career for you! Heritage Office Furnishings is looking for an Order Administrator to support the growth and operation of our organization. The Order Administrator contributes to the...
-
Office Administrator
2 weeks ago
Vancouver, Canada VineHR Ltd. Full timeOffice Administrator VineHR is excited to be working with the Big Brothers of Greater Vancouver (BBGV) in their search for their next Office Administrator. Big Brothers of Greater Vancouver’s (BBGV) mission is to enhance children’s social and emotional development by delivering and advocating for the highest quality, prevention-based mentoring...
-
Office Administrator
2 weeks ago
Vancouver, Canada Black & McDonald Limited Full timeBlack & McDonald's BC team is growing! If you are an independent, enthusiastic, and driven professional searching for the opportunity to build a solid foundation for your career, this position is for you. The Office Administrator position is located in Vancouver and reports to the Construction Administrator (with a dotted line report to Regional HR...
-
Administrative Officer
7 days ago
Vancouver, Canada R N HILL CHARTERED PROFESSIONAL ACCOUNTANT GROUP INC. Full timeEconomics, General - Business Administration and Management, General - Office Management and Supervision **Work Setting**: - Private sector **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...
-
Office Administrator
5 days ago
Vancouver, Canada Charter Project Delivery Full time**Key Responsibilities**: - Greet and welcome guests and provide general administrative support to the office - Event organization - Environmental health and safety - Coordinate appointments and schedule and help the office run smoothly - Prepare and curate documents and provide reliable support for office operations by creating procedures and communicating...
-
Office Administrator
3 days ago
Vancouver, Canada PETERSON GROUP PROPERTI Full time**POSITION PURPOSE** The Office Administrator provides superior quality reception and administrative services and ensure professional and optimal organization of Peterson’s Head Office. **KEY RESPONSIBILITIES** Reception - Greeting and answering walk-in visitors and employee’s inquiries in friendly and professional manner; - Receiving and directing...
-
administration officer
1 week ago
Vancouver, Canada Government of Canada - Western Full timeOverview Languages: English Qualifications Secondary (high) school graduation certificate Experience 2 years to less than 3 years Location On site. Work must be completed at the physical location. There is no option to work remotely. Responsibilities Implement new administrative procedures Review and evaluate new administrative procedures Delegate work to...
-
Office Administrator
3 days ago
Vancouver, British Columbia, Canada Targeted Talent Full time $36,000 - $60,000 per yearAbout Us: Beyond Beige, a leading bespoke interior design firm, is seeking a highly skilled and detail-oriented individual to join our team as an Office Administrator. Our company excels in Home Renovations, New Builds, Decor, and Commercial Projects, delivering top-notch interior design services across various locations, including Vancouver, North Shore and...
-
Administrative Officer
1 week ago
Vancouver, Canada Breakaway Golf Fairview Inc. Full timeEducation: Bachelor's degree - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office...
