Proposal Coordinator

Description

The Proposal Coordinator coordinates the development of expressions of interest, pre-qualifications, and requests for proposals. You lead the organization of required groups, collect and prepare final documents for submission, and manage the proposal writing and process implementation. You engage with business development, operations, estimating, commercial (insurance/risk), legal, quality, health, safety and environment, financial, and other shared services to ensure timely delivery of a professional and compliant proposal. You also support the development and maintenance of proposal content.

Essential Responsibilities

- Support and coordinate the prequalification, proposal, and tender submissions. Coordinate the production and delivery from initial request to final submission while following proposal processes, standards, and templates
- Coordinate the scheduling of Go/No Go (pre-bid), operational reviews (during bids), and final reviews (prior to submission)
- Supports the successful development and execution of the proposal submission and ensures high-quality preparation and production
- Assist in liaising effectively with the client, including understanding and complying the client’s requirements, use of portal sites to submit responses, and coordinate with consultants, internal staff, and other key contributors to develop proposal content and ensure adherence to key milestones
- Support in creating and maintaining proposal content, which includes boilerplate text, project profiles, resumes, and proposal databases, ensuring information is properly sourced and approved
- Provide support to Business Development teams, which may include preparing and editing presentations and other marketing and communication materials, monitoring opportunities for RFPs, EOIs, and RFQs, reviews and distributes pursuit or bid-related reports, and make updates to Salesforce, as required
- Participates in strategic initiatives and provides feedback to improve proposal processes and technology tools
- Supports with preparing correspondence, meeting minutes, and other documentation
- Acts as a resource for other team members, including training and onboarding of new team members

Qualifications

- Minimum of 1 years’ experience of project coordination/ proposal coordination
- Telecom and/or Utility Construction procurement process background
- Business development and marketing experience
- Excellent verbal and written communication skills
- Strong interpersonal skills, both written and verbal
- Ability to maintain a high level of confidentiality and professionalism
- Experience using SharePoint, Box, JungleDocs, Salesforce, Empower, Microsoft Teams is considered an asset

Work Conditions

- This is a hybrid work position where you will be required to be in office multiple times a week

Additional Information

Ledcor Technical Services (LTS) designs, builds, and maintains wireline or wireless networks that span North America and beyond. We are a proven leader and innovator in telecommunications network construction, maintenance, and service installation and repair. Our workplace culture has been recognized as one of Canada’s Best Diversity Employers, Canada’s Most Admired Corporate Cultures, and a Top 100 Inspiring Workplace in North America. Our competitive total rewards package provides compensation and benefits that support your physical, mental and financial wellbeing. We offer exciting, challenging work with opportunities to develop your skills and knowledge.

Employment Equity

At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply. Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. We are committed to continuing to build on our culture of empowerment, inclusion and belonging.

Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via email. For more information about Ledcor’s Inclusion and Diversity initiatives, please visit our I&D page.

2 International Blvd #200, Toronto, ON

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