Business Development Coordinator

Posted Monday, November 10, 2025 at 5:00 AM

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What We Do .

Smart & Biggar is Canada's largest firm practicing exclusively in intellectual property (IP) and technology law, with offices inOttawa,Toronto,the Waterloo Region, Montreal,VancouverandCalgary. We have been leaders in intellectual property and technology law for over 125 years. We are regularly recognized as Canada’s top IP and technology firm.

We are part of the IPH Group, a network of member firms working throughout ten IP jurisdictions, with clients in more than 25 countries. IPH member firms employ a highly skilled multidisciplinary team of over 1,200 people in Australia, Canada, China, Hong Kong SAR, Indonesia, Malaysia, New Zealand, Philippines, Singapore and Thailand. IPH supports a diverse client base of Fortune Global 500 companies, multinationals, public sector research organizations, SMEs and professional services firms worldwide.

We are passionate about what we do and what we can achieve. The IPH Group is committed to promoting and maintaining a workplace culture of shared respect across companies to enable us all to feel valued and be the best we can be.

The Opportunity

Smart & Biggar is currently looking for a Business Development Coordinator to join our national Business Development & Marketing team.

As the Business Development Coordinator, you will provide hands‑on support of the execution of BD initiatives and coordinating activities that directly contribute to the firm’s growth and client engagement in collaboration with the broader BD team, the central Marketing team, and practitioners across the firm.

Responsibilities

- Draft and coordinate legal directory submissions (e.g., Chambers, IAM, WTR, Lexpert)

- Assist in maintaining the firm’s matter and experience database for use in pitches and BD and marketing materials

- Support logistics for lawyer attendance and participation in firm‑hosted and third‑party events

- Coordinate logistics for client hosting, including reservations, tracking, and follow‑up

- Manage deliverables, branding, and logistics for sponsorships and external events

- Maintain client and contact records, activities, and engagement history in the CRM system

- Create distribution lists, send invites, track responses, and support follow‑up communications

- Assist with contact management and database cleanup across systems

- Track and report on BD activities and initiatives

- Assist with the preparation of pitch materials, proposals, and capability statements

- Other duties may be assigned or amended as required

Qualifications, competencies, and experience

- Bachelor’s degree in Marketing, Communications, Business, or a related field

- 2+ years of experience in a BD and/or marketing role, preferably in in a law firm or professional services firm

- Strong attention to detail, organizational skills, and ability to manage multiple tasks

- Proficient in Microsoft Office; familiarity with CRM systems (e.g., Microsoft Dynamics) and tools like InDesign or Canva is an asset

- Knowledge of IP or the legal sector is a strong asset

No recruiters or agencies please.

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Smart & Biggar offers a comprehensive total rewards package including:

- A competitive compensation structure based on transparency, clarity and fairness;

- A flexible benefits program;

- Personal days to help balance personal and professional commitments;

- Employee referral program.

Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our Firm and the broader legal profession.

We welcome applications from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process.

We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.

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