Facilities Specialist

2 months ago

Toronto, Canada Lumenus Community Services Full time

**LOCATION: Various locations around Toronto**

**POSITION TYPE: Full-time Regular (37.5 hours/week)**

**POSTING DEADLINE: Sep 03, 2024**

Lumenus is hiring Facilities Specialist who is responsible for the maintenance, repair, and efficient operation of the organization's facilities and other related tasks within the GTA (as required). This role involves coordinating maintenance activities, ensuring compliance with safety regulations, and addressing facility-related issues to support the organization's operations. The individual will oversee necessary repairs and perform minor repairs and maintenance work where appropriate.The position may be on-call basis as well.

Reporting to the Facilities Supervisor the Facilities Specialist will be responsible for supporting and performing facilities functions, such as maintaining office and residential spaces, coordinating services with vendors, managing facilities supplies and inventory. This role will be assigned to one of Lumenus’ designated multi-service sites.

**KEY RESPONSIBILITIES**:

- Monitors the overall condition, readiness and cleanliness of select sites, ensuring the premises, furniture, and fixtures are in working order and within compliance where applicable.
- Support in setting up / tearing down meeting rooms including the furniture arrangement, supply of relevant equipment and replenishment of supplies.
- Monitors the performance of cleaning and other service vendors, ensuring that work meets the quality and expectations of the organization.
- Work with Admin and Site team leads to keep operations running day to day.
- Completes small repairs and handyman tasks.
- May perform other duties within the nature and level of the job.
- Respond promptly to emergency maintenance requests, such as leaks or power outages, and take appropriate action to resolve issues.
- Assist with the setup and breakdown of events or functions held on-site, including moving furniture, arranging decorations, and providing support as needed.
- Keep accurate records of maintenance activities, including work orders, inspections, and repairs performed.
- Provide excellent customer service to internal stakeholders and external vendors, responding professionally to inquiries and resolving issues in a timely manner.

**MAINTENANCE ACCOUNTABILITIES**
- **Maintenance Management**: Handle maintenance-related tickets with the assistance of the facilities manager, providing support in breakdowns, repairs, and preventative maintenance. Track all tasks and communicate effectively with staff and the Supervisor of Facilities regarding any needs, issues, or procedures.
- **Preventative Maintenance**: Perform scheduled preventative maintenance, reporting any deficiencies, irregularities, or unsafe conditions. Ensure the safe and effective operation of equipment, with the ability to troubleshoot and resolve issues quickly.
- **Site Visits and Repairs**: Personally attend various sites to conduct or oversee necessary repairs and maintenance tasks. Ensure that all work is performed to the highest standards of safety and efficiency.
- **Vendor and Contractor Coordination**: Act as the primary point of contact for vendors and contractors on-site. Guide them as necessary and ensure all work is performed according to our standards and safety protocols.
- **Project Support**: Participate in special projects such as site moves or expansions. Serve as the on-site point of contact during the planning and implementation phases, ensuring smooth communication and mínimal disruption to staff and services.
- **Emergency Support**: Be available for emergency support and on-call duties as needed, sharing this responsibility with the facilities team.
- **Safety and Compliance**: Ensure compliance with health, safety, and environmental regulations. Conduct regular inspections and audits to identify potential hazards and ensure a safe working environment.
- **Space Management**: Assist in the planning and management of workspace allocations, furniture, and equipment. Support office moves, reconfigurations, and renovations as required.
- **Inventory and Procurement**: Maintain inventory of facility supplies and equipment. Procure necessary materials and ensure cost-effective purchasing.
- **Administrative Duties**: Maintain accurate records related to facility maintenance, repairs, and expenses. Prepare reports and documentation as required.
- **Customer Service**: Provide exceptional service to internal stakeholders by addressing facility-related concerns promptly and professionally.

**Qualifications & EXPERIENCE**
- Minimum year 2 -3 years of directly related work experience.
- Non-profit experience in an accredited organization is an asset
- Communication Skills: Strong verbal and written communication skills, with the ability to interact effectively with a diverse range of individuals,
- Certifications: Relevant certifications in facilities, maintenance, or a related field are preferred.
- Experience: A mi

  • Facilities Maintenance Specialist

    3 weeks ago

    Toronto, Ontario, Canada City Facilities Management Holdings Ltd Full time

    Job DescriptionA career opportunity has arisen for a skilled and motivated Facilities Maintenance Specialist to join our team at City Facilities Management Holdings Ltd.About the RoleWe are seeking an experienced individual to undertake planned and reactive maintenance across multiple site locations. The purpose of this role is to carry out non-technical...

  • Facilities Maintenance Specialist

    3 weeks ago

    Toronto, Ontario, Canada City Facilities Management Holdings Ltd Full time

    Job OverviewThis is an exciting opportunity to join City Facilities Management Holdings Ltd as a Area Maintenance Technician, where you will play a key role in delivering high-quality maintenance services to our clients. The successful candidate will be responsible for carrying out planned and reactive maintenance across various site locations, ensuring that...

  • Facilities Maintenance Specialist

    4 weeks ago

    Toronto, Ontario, Canada BGIS Full time

    About BGISAt BGIS, we're a leading provider of customized facility management and real estate services. With over 6,500 team members globally, we focus on enabling innovation through the services we deliver, while actively seeking new opportunities to support our clients' businesses.We manage over 320 million square feet of client portfolios across 30,000+...

  • Facilities Maintenance Specialist

    3 weeks ago

    Toronto, Ontario, Canada Letra Investments inc. Full time

    Job Title: Facilities Maintenance SpecialistLocation: Letra Investments inc.We are seeking a reliable and skilled Facilities Maintenance Specialist to join our team. As a Facilities Maintenance Specialist, you will be responsible for maintaining the cleanliness and organization of our facilities, ensuring a safe and healthy environment for our employees and...

  • Facilities Maintenance Specialist

    3 weeks ago

    Toronto, Ontario, Canada AER Event Rentals Inc Full time

    About the RoleWe are seeking a highly skilled Facilities Maintenance Specialist to join our team at AER Event Rentals Inc. In this role, you will be responsible for performing routine maintenance tasks to ensure the smooth operation of our facilities.

  • Facilities Maintenance Specialist

    3 weeks ago

    Toronto, Ontario, Canada BGIS Full time

    Job SummaryWe are seeking a skilled Facilities Maintenance Specialist to join our team at BGIS. This is an exciting opportunity for a motivated individual to work in a fast-paced environment, assisting with the maintenance and repair of non-technical facility components.

  • Facilities Management Specialist

    4 weeks ago

    Toronto, Ontario, Canada BlueRock Therapeutics Full time

    Job OverviewWe are seeking a highly motivated and experienced professional to fill the role of Facilities Management Specialist at BlueRock Therapeutics.This is an excellent opportunity for someone with a passion for maintaining and improving facilities, ensuring a safe and functional work environment.

  • Facilities Specialist

    3 weeks ago

    Toronto, Canada Circle K Full time

    **JOIN OUR TEAM!**:** At Couche-Tard/Circle K, our mission is simple: to make our customer’s lives a little easier everyday.** You may have already stopped for coffee, refueling your car, or eating something on the go. Then, you know what Couche-Tard/Circle K is. We have grown into a successful global company with over 16,000 stores in 29 countries,...

  • Facilities Specialist

    4 weeks ago

    Toronto, Ontario, Ontario, Canada Bevertec Full time

    Job Posting Title: Senior Specialist Real Estate OperationsDuration: 12 months (possible extension or conversion)Business Unit: Real EstateSite: Toronto, ON or Winnipeg, MB (Hybrid 3 days onsite)As a Senior Specialist within Facilities Operations team, you will be responsible for ensuring the smooth operation and maintenance of 130 corporate and branch...

  • Facilities Specialist

    4 months ago

    Toronto, Canada Chipotle Mexican Grill Full time

    **Facilities Specialist** **Description** **CULTIVATE A BETTER WORLD** Food served fast does not have to be a typical fast-food experience. Chipotle has always done things differently, both in and out of our restaurants. We are changing the face of fast food, starting conversations, and directly supporting efforts to shift the future of farming and food....

  • Facilities Maintenance Specialist

    3 weeks ago

    Toronto, Ontario, Canada The Tile Shoppe Inc. Full time

    About The Tile Shoppe Inc.We are a dynamic company seeking a skilled and detail-oriented Facilities Maintenance Specialist to join our team. As a key member of our maintenance crew, you will be responsible for ensuring the upkeep of our facilities, ensuring a safe and healthy environment for our employees and customers.Job SummaryThis is a full-time position...

  • Facilities Maintenance Specialist

    4 weeks ago

    Toronto, Ontario, Canada HOLIDAY INN TORONTO AIRPORT EAST Full time

    Job Summary: We are seeking a skilled Facilities Maintenance Specialist to join our team at HOLIDAY INN TORONTO AIRPORT EAST. As a Facilities Maintenance Specialist, you will be responsible for maintaining the upkeep of our hotel's heating, cooling, ventilation, plumbing, electrical systems, and performing minor repairs to appliances and equipment.Key...

  • Facilities Specialist

    6 months ago

    Toronto, Canada Circle K Full time

    **Who We Are** At Circle K, our mission is simple: we want to make journeys easier and more enjoyable for our customers. We make everyday moments brighter by delivering thoughtful lifts along the way. We make journeys easier by offering fast and friendly service. We get the on-the-go lifestyle - that’s why we take extra steps to brighten peoples’ days...

  • Facilities Operations Specialist

    3 weeks ago

    Toronto, Ontario, Canada BGIS Full time

    Job OverviewWe are seeking a highly skilled Facilities Operations Specialist to join our team at BGIS. In this role, you will be responsible for ensuring the smooth operation of our facilities, including mechanical and electrical systems.About UsBGIS is a leading provider of customized facility management and real estate services. Our global team of over...

  • Facilities Maintenance Specialist

    3 weeks ago

    Toronto, Ontario, Canada Ainsworth Full time

    Ainsworth, a subsidiary of GDI, seeks an experienced Facilities Maintenance Specialist to join their team in Position at Ainsworth. This role is responsible for the day-to-day tasks of services, maintenance, and operation of assigned equipment, systems, and services for the facility. The successful candidate will be required to meet the facilities 24/7...

  • Facilities Maintenance Specialist

    3 weeks ago

    Toronto, Ontario, Canada BGIS Full time

    About BGISAt BGIS, we are a leading provider of customized facility management and real estate services. With our global team of over 6,500 professionals, we focus on delivering innovative solutions that meet the unique needs of our clients. Our expertise spans across 30,000+ locations in North America, Europe, Middle East, Australia, and Asia.Job SummaryThe...

  • Facilities Maintenance Specialist

    4 weeks ago

    Toronto, Ontario, Canada Bevertec Full time

    About the RoleWe are seeking a highly skilled Facilities Maintenance Specialist to join our team at Bevertec. In this role, you will be responsible for ensuring the smooth operation of our building's mechanical systems.

  • Facilities Maintenance Specialist

    3 weeks ago

    Toronto, Ontario, Canada BGIS Full time

    Job OverviewAs a Facilities Maintenance Specialist at BGIS, you will play a critical role in ensuring the smooth operation of our facilities. With over 6,500 team members globally, we are a leading provider of customized facility management and real estate services.Key ResponsibilitiesMaintain and repair non-technical facility components, including walls,...

  • Facilities Maintenance Specialist

    3 weeks ago

    Toronto, Ontario, Canada DelMonte Hotel Group Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Facilities Maintenance Specialist to join our team at the DelMonte Hotel Group. This role is responsible for ensuring the cleanliness and maintenance of various Legends Hospitality locations throughout the Rogers Centre.

  • Facilities Operations Specialist

    3 weeks ago

    Toronto, Ontario, Canada York Region District School Board Full time

    The York Catholic District School Board is seeking a Facilities Operations Specialist to maintain a clean, safe, and healthy environment within designated schools or Catholic Education Centres. The successful candidate will be responsible for performing assigned duties as scheduled by the Head Custodian, Lead Hand, or Facilities Services Unit Coordinator in...