Proposal Coordinator

3 months ago

Red Deer, Canada Solstice Environmental Management Full time

**Join a dynamic, creative, and forward-thinking team dedicated to driving innovation.**
**- Reclaiming Value for Future Generations -**

Here at **Solstice Environmental Management,** we provide customized environmental management services to a variety of First Nations, commercial, energy, oil/gas and municipal development clients. With a focus on responsible land use management and understanding the value of local indigenous ecological expertise, we work to braid traditional knowledge and western science through collaboration to help our clients understand, manage, and reduce environmental impacts.

The Solstice team includes experts in soils, forestry, wildlife, hydrology, wetland and vegetation ecology, GIS (Geographic Information System) analysis, remote-sensing, conservation and reclamation planning, and environmental policy. You will be joining a company of innovators and change-makers to help deliver services and products, prioritizing efficiency, quality, and safety.

Our goal is to leave behind a positive legacy that goes beyond the immediate projects we complete to empower our clients with sustainable solutions.

**The Opportunity**:
This role requires the ability to take complex, innovative ideas and translate them into a convincing and captivating form, easily communicated to a broad audience.

**Technical Responsibilities and Activities**:

- **Proposal Management**:Oversee and manage the entire proposal process to ensure exceptional quality and adherence to deadlines for various types of submissions.
- Understand requirements and deliverables, document go/no go analysis, facilitate answers to questions, document expectations/actions for internal participants.
- Ensure technical teams and management are aware of schedule and progress and identify any potential risks or complications to submitting.
- Managing Milestones: Maintain the proposal milestones schedule including review dates, kickoff meetings, and due dates.
- **Drafting Proposal Sections**: Draft sections including introduction, overview, project experience and qualifications, value added, and project legacy. Includes communication both internal and externally.
- **Final Deliverables**:Synthesize proposal materials into final deliverable packages; final formatting, assembly, packaging, and delivery.
- **Strategic Initiatives**: Contribute to the business development strategy for generating winning bids and proposals.
- **Developing Materials**: Develop proposals and presentations to deliver materials meeting RFP and grant requirements, quality standards, and overall strategy.
- **Creativity and Execution**: Telling the Solstice Story - Implement marketing initiatives to meet Solstice’s vision and corporate marketing objectives. Identify creative approaches and ensure effective execution of proposal plans.
- **Marketing Collaboration**: Work closely with Marketing and Communications to ensure proposals align with overall marketing initiatives and company identity.
- **Curating Library**: Curate a library of relevant project experience and project profiles for use in proposals, website, and social media.
- **Maintaining CVs and Bios**: Maintain a current library of technical team CVs and bios applicable to various business sectors. Receive new resumes.
- **Tracking Opportunities**: Monitor and track grant and funding opportunities relevant to our business and client objectives.
- **Lifecycle Tracking**: Track the full lifecycle of opportunities and leads using SharePoint and Insightly Customer Relationship Management. and Update forecasting documents.
- **Customer Service**: A contributor to our customer support team, providing outstanding service to our clients and customers. This role involves handling inquiries, resolving issues, and ensuring customer satisfaction.

**Experience**:
Minimum 3 years of relevant proposal management and/or fund development experience. Previous exposure to the environmental consulting industry is a plus. Marketing skills to support business development initiatives including social media, presentations, marketing materials, and website updates.

**Education**:
Diploma or Degree in marketing, communications, or relevant discipline. Interest or background in Environmental Management.

**Additional Requirements**:

- Effective problem-solving and decision-making skills.
- Excellent communication (written and verbal), interpersonal and team building skills.
- Exceptional technical writing, creative thinking skills with strong analytical abilities.
- Exhibits attention to detail and is committed to producing accurate and high-quality work.
- Ability to organize, prioritize work and meet deadlines with a high degree of personal initiative.
- Ability to build and maintain lasting working relationships with internal and external customers.
- Displays a high level of professionalism and ethical behavior.
- Ability to work efficiently as a part of a team as well as independently.
- Readily adapt to changing prior

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