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Administrative Coordinator

4 months ago

Victoria, Canada Public Health Association Of BC Full time

**Overview**

**Background**

The Public Health Association of BC (PHABC) is a voluntary, non-profit charity (est. 1953) that promotes and protects public health by actively working to advance the development and implementation of healthy public policy, by encouraging and facilitating research that supports public health and cooperating regionally, nationally and internationally with partner organizations. Its national linkages enable the PHABC to participate in dialogue and action on matters of interest across Canada. The PHABC has a long track record of fiscal and administrative stability and considerable experience with community development, continuing education, initiatives addressing the determinants of health and project planning, implementation, assessment and evaluation. PHABC has partnered with the federal and provincial governments to carry out significant knowledge development and exchange projects.

PHABC maintains a number of provincial programs including I Boost Immunity, Farm to School BC, Immunize BC, Can You Dig It, BC Coalition for Healthy School Food - BC Chapter and Kids Boost Immunity, now a national program with a pilot recently developed in Scotland and interest from other countries.

**Key Accountabilities/Responsibilities**
- Support of Board and Committees activities, assisting the ED and Committee Chairs in the organization and coordination of meetings and other events, including; agenda creation & distribution, collecting materials, attending meetings, taking minutes, distributing approved minutes, managing committee member lists;
- Format and edit all documents (contracts, policies, communications, notices, presentations and publications) as requested;
- Create and execute office calendar and arrange travel for ED, staff, and board as necessary and requested;
- Maintain the electronic records of the association including policies, project documents, policies, and financials;
- Provide logístical and administrative support in the coordination of a variety of events including the PHABC conference, summer institute, annual general meeting, and board face-to-face;
- Support communication activities such as newsletters, social media posts and website postings;
- Membership database maintenance and customer service support;
- Assist Operations Manager, Financial Officer and ED to conduct activities related to financial month
- and year-end reviews;
- Assist with the completion of reporting requirements for funders as assigned;
- Assist project managers and consultants to meet project deliverables by developing and providing administrative documents as requested;
- Provide general office support including mailing, ordering/maintaining office supplies, managing office storage locker, coordinating banking deposits with Financial Officer, etc.

**Qualifications & Required Skills**
- Post-secondary certificate in Administration, Business or a related field & minimum 2 years’ professional experience;
- Experience and familiarity with non-profits, charities & reporting to a board of directors;
- Highly proficient in MS Office: including Word, Excel, Project, Outlook, PowerPoint;
- Experience using Adobe Acrobat, website management programs (WordPress, CiviCRM), and mailing services (Cyber Impact) preferred;
- Strong organizational and administrative skills;
- A detail-oriented, flexible and solutions-based work ethic;
- Ability to work independently, take initiative and assume responsibility with mínimal supervision;
- Demonstrated ability to manage multiple projects, set priorities and meet deadlines;
- Demonstrated ability to work with a diverse people and groups, strong interpersonal & relationship building skills;
- Possess a fundamental respect for all whom they meet & encounter through their work;
- Valid BC Driver’s license and a personal vehicle.

**To Apply**

We thank all applicants for their interest, however only those selected for an interview will be contacted.
- PHABC is an equal opportunity organization and all qualified applicants will receive consideration for this position without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, or age._

**Job Types**: Full-time, Permanent

**Salary**: $26.22 per hour

**Benefits**:

- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- Vision care
- Work from home

Schedule:

- 8 hour shift
- Monday to Friday

COVID-19 considerations:
This is a primarily work from home position, if in person meetings are required PHABC will follow all public health guidance.

Application question(s):

- Do you live in the Greater Victoria region?

**Experience**:

- administrative: 2 years (required)

Licence/Certification:

- Driving Licence (required)

Work Location: In person

Application deadline: 2023-09-13