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Administrative Assistant

4 months ago

Dorval, Canada Bombardier Full time

**In your role, you will**:
**Administrative Assistant, Customer Support, Business Aircraft**
- Aid with the calendar management for 3 Directors/RVPs.
- Book travel and prepare expense reports.
- Review expense reports for the approval of directors according to Bombardier Policy.
- Manage daily activities and prioritize important matters regarding the incoming information.
- Schedule meetings and prepare necessary material.
- On behalf of the Directors, you will communicate with senior management and other organizations.
- Update organizational charts.
- Enter purchase order requests, order supplies and provide support on invoice tracking while using the following systems: Buy Now and SAP.
- Be the point of contact for escalations for the teams.
- Draft internal and external correspondence (correspondence, reports, memos, etc.) in the required styles and formats.in both French and English.
- Assist the executive assistant with any overflow of tasks and special projects as assigned.
- You have a college degree in office administration or equivalent.
- You have three to five (3-5) years’ experience.
- You have excellent communication skills both spoken and written in French and English.
- You have excellent knowledge of MS office (Outlook, Word, Excel, Power Point). Knowledge of Concur (travel and expense database/tool) is an asset.
- You must be able to multitask, adapt to quickly changing priorities, possess exceptional interpersonal skills, uphold a strict level of confidentiality, have good judgment, be diplomatic and tactful, have organizational skills and be detailed-oriented.